The Fund form is used to create new funds in CashDesk.

General tab

Option	Allowed values	Description
Name	N/A	This is the fund description displayed on the main CashDesk screen.
Fund Location	N/A	This is where the fund is located in the CashDesk Tree. Usually this is where the fund is physically held.
Cinema	Any configured cinema	Displays the cinema which a cinema-specific fund belongs to.
Default Deposit Transaction Type	Any configured revenue Fund Transaction Type	Enables a General Ledger (GL) account to be defined for the GL posting of deposits for the specified fund.
Payment options	Allow Denomination Payment Types Do Not Allow Denomination Payment Types Only Allow Denomination Payment Types	Allow Denomination Payment Types: Denominated payment types are optionally allowed. For example: A float where cash details are not tracked but voucher details are. Do Not Allow Denomination Payment Types: Denominated payment types are not allowed in the fund. For example: Petty cash where detail items are not tracked. Only Allow Denomination Payment Types: Only denominated types are allowed in the fund. For example: A voucher safe where the details are always tracked.
Active	Cleared Selected	The active flag determines whether this location is displayed based on the CashDesk Options. If the fund is made inactive it will not be displayed in the funds list.
Allow deposit from	Cleared Selected	The active flag determines whether this location is displayed based on the CashDesk Options. If the fund is made inactive it will not be displayed in the funds list.
Dispatch on Close Day	Cleared Selected	Select this box to enable these Funds to be automatically cleared in the Close Day process. You may wish to use this feature, along with auto-reconciled funds, e.g. to automatically reconcile and close credit transactions, create a Fund for Electronic Transactions, and mark it to auto-dispatch at End of Day. Ensure the Payment Groups associated with the Electronic Transactions fund is also marked to auto-reconcile. The text Day end automatic processing is placed in the comments field within the Close Day process to indicate that these Funds have been automatically cleared.
Banking fund	Cleared Selected	This indicates that the amount contained within the fund is not to be considered part of the cinema funds; that is, it is destined for the bank. An example of this is a Deposit (for cash). Cinemas that use a Money on the Table concept (in which the money gets deposited via a fund transaction), could also treat this as a Banking Fund. This setting has no effect on the Daily Posting Journal; it only affects the Daily Cashup and Overall Fund Balance in CashDesk. For any fund transactions that are not to affect the Overall Cinema Balance at end of day, the payment group they are assigned to should be set to Can be Banked. An example of this might be for the fund transaction Cash Office Overage, where the cinema's overall funds have not been reduced (i.e. the safe balance has not gone down). However, the overall balance will not be affected if the fund that the transaction is applied to has been set to Banking Fund.
Disbale on dispatch	Cleared Selected	After this Fund has been dispatched it will be disabled and cannot be used again (e.g. a Bank Bag number).
Must be empty to Close Day	Cleared Selected	The fund must have zero value before the day can be closed.
Allow Fund Counts	Cleared Selected	If selected, the fund is included in the fund count.
Required for Day Open/Close	Cleared Selected	If selected, the fund is included in the opening/closing fund counts.
Required for Mid-Shift Counts	Cleared Selected	If selected, the fund is included in the opening/closing fund counts.
Default for automatic Close of Day balance	Cleared Selected	This fund becomes the dedicated fund for the automatic close of day adjustment.

Payment groups tab

Option

Allowed values

Description

Restrict all future transactions to Payment Types within the following Payment Groups

Cleared

Selected

Restricts transactions to the Payment Types that are included in the Selected Payment Groups.

Security tab

Overrides can to be set to always allow Fund Additions and/or to always allow Fund Dispatches regardless of users defined against this tab by ticking the check boxes that appear on the right.

Note: Fund Security can only be maintained by a system administrator.

Option	Allowed values	Description
Only allow additions, withdrawals or dispatches for this fund for the following users	Cleared Selected	Restricts additions, withdrawals or dispatches for the selected fund to only the Allowed Users.
Always allow Fund Additions	Cleared Selected	Over-rides the security requirement for the fund, allowing any user to perform an addition to the fund.
Always allow Fund Dispatches	Cleared Selected	Over-rides the security requirement for the fund, allowing any user to perform an dispatch for the fund.

See also

Creating a fund

General tab

Payment groups tab

Security tab

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