Description

1–50 characters

The description of the Workstation Group.

Cinema

Any configured Cinema

The Cinema to which the Workstation Group belongs.

For example: A site with two cinemas may have separate workstation groups for workstations in the mainstream cinema and workstations in the gold class cinema.

Head Office Code

1–10 characters

The code used by HeadOffice to identify the Workstation Group and produce consolidated reporting.

Sales Channel

Any configured Sales Channel

The Sales Channel that the Workstation Group uses.

Note: Workstation groups that do not perform sales such as BackOffice may not be configured with a sales channel.

GL Reporting Code

1–20 characters

If a Workstation Group is configured with a GL Reporting Code, it will be split into a different posting line in the Daily Journal. This allows posting to be broken down by workstation group if required.

Note: This field can be downloaded from HeadOffice to Cinemas.

Selling Mode

Tickets

Concessions

Both

Whether the Ticket and/or Concessions sales tabs will be available on the POS screen at Workstations belonging to the Workstation Group.

Box Office Refunds

Minutes

Days

The minutes/days before a Session's start time that tickets can be refunded when sold from Workstations belonging to the Workstation Group.

Screen Saver

Activate

Logon

Lock

Point of Sale

Prompt Security

These settings determine how the screen saver function operates for Workstations belonging to the Workstation Group:

If Activate is selected, the screen saver function will be enabled for POS terminals; if the checkbox is cleared, no screen saver will be used and the following options will be disabled.

If Logon is selected, the screen saver function will be enabled for POS terminals when the Logon screen is displayed.

If Lock is selected, the screen saver function will be enabled for POS terminals when they are locked.

If Point of Sale is selected, the screen saver function will be enabled for POS terminals when they are in use.

If Prompt Security is selected, a valid User ID and PIN is required before a POS terminal in screen saver mode can be used again.

The Minutes field indicates the number of minutes a POS terminal must be inactive before the screen saver mode engages.

Is the Default Workstation Group

cleared

selected

If the checkbox is selected, the Workstation Group will be the default.

Note: Only one configured work area may have this option selected. If a record is saved with this field selected, all other records will have the Is the Default Workstation Group field cleared.

Use stripe reader for POS User Logon

cleared

selected

If the system setting LogonUseReader is set to No, this option can be used to enable swipe card logon for specific Workstation Groups.

If the setting is set to Yes, all Workstations will use swipe card logon, and this option is ignored.

Allow initiation of POS Session at terminal if no CashDesk float has been created

cleared

selected

If the checkbox is selected, a POS terminals in the Workstation Group are allowed log on even if no POS Session or Float has been created in BackOffice or CashDesk.

If the checkbox is cleared, a session or float must be created before users can log on to POS.

Exclude from list when creating POS Sessions in CashDesk

cleared

selected

If the checkbox is selected, POS terminals belonging to the Workstation Group will not be displayed in the list of Workstations when creating a POS Session.

Note: Workstation groups for terminals such as kiosks and your website would usually be excluded.

Allow Box Office Offline

cleared

selected

Note: In Offline Box Office, occupancy levels are not monitored or updated, as they are only available when connected to the central Vista database. All transactions will be stored and added when a connection is re-established.

Allow Offline Concessions

cleared

selected

If the checkbox is selected, Concessions POS terminals belonging to the Workstation Group can continue selling concession items without access to the database on the cinema network; if the checkbox is cleared, the Workstation will be unable to operate without access to the network.

Note: Offline transactions are cached locally and posted to the central Vista system when a connection is re-established.

Auto Lock After Sale

Auto-lock with POS session sharing

Auto-lock with POS session switching

Manual-lock with POS session sharing

Manual-lock with POS session switching

Workstations in a Workstation Group may require operators to log on to begin each new transaction.

Auto-lock with POS session sharing - the POS terminal will lock after every transaction, requiring an operator to log on either with their User ID and PIN or a card (stripe or barcode). If a different User logs on, transactions will be recorded to the POS Session of the original user.

Auto-lock with POS session switching - the same as the above, except that when a different User logs on, transactions will be recorded to their own POS Session separate from the session of the original user.

Manual-lock with POS session sharing - when the POS terminal is locked manually and an operator logs on either with their User ID and PIN or a card (stripe or barcode). If a different User logs on, transactions will be recorded to the POS Session of the original user.

Manual-lock with POS session switching - the same as the above, except that when a different User logs on, transactions will be recorded to their own POS Session separate from the session of the original user.

Allow Pickup of Inventory during Find Booking

No

Box Office Sundry Items Only

Inventory Items Only

All Items

Determines whether or not items in an order can be picked up from workstations in the group when using Find Booking.

Item Delivery Mode

Use item default prepare settings

Prompt item collection method at POS

Send all items to prepare area

Determines how items sold from this workstation group are collected by patrons. If you have a workstation group that is not located near your concessions stand, you can send all items to your default prepare area for pickup (regardless of whether the items require preparation). Select Prompt item collection method at POS to let your POS operators decide whether to deliver items directly to patrons or send them to the prepare area (for instance, to clear a busy counter).

Order Surcharge

Any configured Order Surcharge

All transactions made on workstations belonging to the Workstation Group will have this and any additional order surcharges applied to concessions sales.

Note: You need to select a default surcharge here before you select others in Additional Order Surcharges. 

Prompt for Order Number Entry

cleared

selected

If the checkbox is selected, when items are ordered from workstations in the group, POS will prompt the operator for an Order Number.

This enables Quick Service, or cafe style service, where customers are given an order number rather than using pre-numbered tables.

Table Service Warning 1 (min)

Any number of minutes

After the specified number of minutes has passed since a Check was created, if no order has been placed, the Table object will be coloured yellow as a warning.

Note: This is only visible if the Checks page is in Table Layout View.

Table Service Warning 2 (min)

Any number of minutes

After the specified number of minutes has passed since a Check was created, if no order has been placed, the Table object will be coloured orange as a warning.

Note: This is only visible if the Checks page is in Table Layout View.

Allow Automatic Item Fire

cleared

selected

If the checkbox is selected, the automatic fire option in the Item delivery group form can be activated.

See Automatic hold & fire for more information.

Allow orders on locked workstations to be retrieved on any workstation

Cleared

Selected

When selected, users can lock workstations that have active orders consisting of items. When the user logs in to that workstation again, or a different workstation in the same workstation group, the active order will appear.

Users won't be able to lock workstations if the active order contains any of the following:

Tickets

Vouchers or gift cards

An item purchased using a loyalty recognition

Any item that requires an item connector to sell.

Users won't be able to lock workstations if POS is in any of the following states:

Has an open check

Has a booking open.

Note: Selecting this option changes the behaviour of POS Session sharing. Normally, POS Session sharing allows users to lock a workstation with an active order, so another user can log in to it and resume the order. Selecting this option prevents that. Users will be able to lock workstations with active orders, but the order will not appear when a different user logs in to the locked workstation.

Primary Booking Search Field

Card Number

Name

Booking Number

Phone Number

Select the field that you want POS operators to be able to perform quick booking searches with.

Note: Operators will be able to click Advanced Search to access the full booking-search form.

Primary Member Search Field

Card Number

First Name

Last Name

Home Phone

Mobile Phone

Email

Select the field that you want POS operators to be able to perform quick Loyalty member searches with.

Note: Operators will be able to click Advanced Search to access the full Loyalty-member-search form.

Available for selling

1–100 characters per line

The message displayed on a customer-facing display while an operator is logged on to Workstations belonging to the Workstation Group.

For example: Welcome to ABC cinema!

Not available for selling

1–100 characters per line

The message displayed on a customer-facing display while no operator is logged on to Workstations belonging to the Workstation Group.

Automatically Print the Check when POS Payment Screen Opens

cleared

selected

If the checkbox is selected, a pre-check tab slip will automatically print when the Payment Screen opens, before completing a transaction.

Automatically Print a Tab Slip when Paying Off a Tab

cleared

selected

If the checkbox is selected, a tab slip will be automatically printed when a tab is paid off.

Automatically Print a Cash Up Slip Upon Final Log Off

cleared

selected

If the checkbox is selected, a Cash Up slip will be automatically printed when a POS operator logs out.

See Automatically printing a POS cash-up slip for more information.

Show Tips Screen on CashUp

cleared

selected

If the checkbox is selected, when the POS operator presses Log Off and Cash Up, the Tips screen is displayed to finalise tips recorded against each card payment received in the shift.

When Adding Items to a Tab in Point of Sale

Print Nothing

Automatically Print the Entire Tab Slip

Automatically Print Newly Added Items Only

Determines what is printed when Concession Items are added to a Tab at POS terminals belonging to the Workstation Group:

Print Nothing - no slip will be printed when new items are added to a tab.

Automatically Print the Entire Tab Slip - when new items is added to a tab, a slip will be printed with the entire contents of the tab.

Automatically Print Newly Added Items Only - when new items are added to a tab, a slip will be printed with only the newly added items.

Payment Group

Any configured Payment Group

The Payment Group included in the Float for Workstations included in the Workstation Group.

GL Account Overs

Any configured General Ledger Account

A custom GL Account can be configured to override the System Account. If this field is not configured, the GL account with Overs configured as the System Account will be used by default.

GL Account Unders

Any configured General Ledger Account

A custom GL Account can be configured to override the System Account. If this field is not configured, the GL account with Unders configured as the System Account will be used by default.

Default Float Qty

Any number

The quantity of the Payment Group contained in the Float for Workstations included in the Workstation Group.

Default Float Value

Any number

The value of the Payment Group included in the Float for Workstations included in the Workstation Group.

Payment Type

Any configured Payment Type

The Payment Type configured for restricted use at Workstations included in the Workstation Group.

Bank GL Account

Any configured General Ledger Account

A custom GL Account can be configured to override the System Account. If this field is not configured, the GL account with Deposits (Banking) configured as the System Account will be used by default.

Daily Cust. Limit

Any number

A Payment Type can be restricted so that a single card can only purchase up to a certain value each day.

When this limit is breached, the POS Operator will be prompted with a message indicating that this card cannot be used.

Tender Cat

n/a

The Tender Category of the selected Payment Type, as configured in Payment Type maintenance.

Note: This field cannot be edited.

Remote Sales Default

cleared

selected

If the checkbox is selected, the payment type will be the default used for Remote Sales processed through workstations in the Workstation Group.

Daily Transaction Limit (per card)

Any number

A Payment Type can be restricted so that a single card can not be used in more than a certain number of transactions each day.

When this limit is breached, the POS Operator will be prompted with a message indicating that this card cannot be used.

Daily Declines Limit (per card)

Any number

A Payment Type can be restricted so that a single card can not be used once it has declined a certain number of times in a day.

When this limit is breached, the POS Operator will be prompted with a message indicating that this card cannot be used.