From Head Office, you can control the alerts that are available to your cinemas and their user groups. This is ideal for ensuring alerts with sensitive information are only received by the correct staff members.

Step 1: Adding alerts to alert groups

Alert groups save time by letting you link a list of alerts to cinemas or cinema groups. They also determine what alerts are active at Cinema.

1. In Head Office, go to Maintenance > Alert Options.
2. Select Cinema Alerts.
3. Select an alert group, or create a new one.
4. Add as many alerts to the group as you need.

   Head Office will export all of its alert setups to Cinema. If an alert isn't inside an alert group, Head Office will export it as inactive.

   Note: Cinemas won't download the setup for an alert they don’t have access to.

   Tip! Create alert groups based on cinema requirements. For example, you could create separate alert groups for sites that require stocktakes to be approved by Head Office, and sites that don't.

Step 2: Setting up permitted user groups

1. In Maintenance > Alert Options, select Cinema Alert Settings.
2. Select an alert.
3. Select the permitted user groups.

Step 3: Linking alert groups to cinemas

Each alert group will be downloaded by the cinemas it's linked to.

1. In Maintenance > Alert Options, select Cinema Alerts.
2. Click Cinema Links.
3. Select the cinemas or cinema groups to link the alert group to.

   Note: Each cinema can only be linked to one alert group.

Step 4: Activating the Cinema Alerts transfer table

1. In Head Office, go to Maintenance > Transfer Tables.
2. Select Cinema Alerts.
3. Select Transfer to Cinema.

Step 5: Checking your alert settings

1. Ensure Cinema Manager has completed its scheduled import from Head Office.
2. In Head Office, go to Maintenance> Alert Options.
3. Check the correct set of alert settings have been downloaded.
4. (Optional) Manually recreate one of your alert conditions to check Cinema Manager is sending alerts correctly.