Restricting stocktake permissions by user group

To make the stocktake process more robust and reduce the risk of errors and fraud, you may wish to allow only specific users to complete stocktakes at the cinema. User Group options determine which users may perform, submit, and finalise stocktakes.

For example: From ABC Cinemas' head office, Janice wants to allow only the assistant and general manager to complete stocktakes. She gives users in the Cinema Manager User Group Assistant Manager permissions to enter stock amounts in Stocktake Entry. She gives the users in the Cinema Manager User Group General Manager permission to submit the stocktake to head office and finalise it once it has been approved. As General Managers can see the expected stock amount, they are not given the permission to enter actual stock amounts to ensure the stocktake's integrity.

1. Navigate to Head Office > User Groups.
2. Select the desired Cinema Manager user group.
3. In the Application Rights tab, select all the stocktake permissions you want to give users in this user group.

   Option	Allowed Values	Description
   Edit Stocktake Count	Cleared Selected	Determines which users can enter stock amounts in Stocktake Entry. This option is enabled by default. If disabled, the UOM and Count columns in Stocktake Entry become read-only to the users.
   Finalise Stocktakes	Cleared Selected	Determines which users can Finalise stocktakes at the cinema after they have been Approved at head office.
   Submit Stocktake for Head Office Review	Cleared Selected	Determines which users can send the stocktake to Head Office for approval. This option is only displayed if STOCK.EnforceHOStocktakeReview is set to Yes.

    

See also:

• Stocktakes
• Monitoring stocktakes from Head Office