Name

1–50 characters

The name of the Payment Group. This will be displayed on Reports, and can also be configured in the Alternate Language.

Default Payment Type

Any Payment Type configured with this Payment Group

A Payment Group can be configured as having a Default Payment Type. If there is a one-to-one relationship between payment group and Payment Type, that payment type will be the default.

For example: A payment group called Credit Card may include the payment types Visa, MasterCard and AMEX. If Visa is more commonly used, it may be configured as the default payment type for the payment group.

A payment group called Cheque may include only one payment type also called Cheque. This will be configured as the default.

Reconciliation Payment Group

Any configured Payment Group

The Payment Group used when the sale of an Item is tracked by returning 'Reconciliation' to CashDesk.

For example: When selling voucher books, the cover may be retained by the POS Operator as part of the POS takings so that the sale of the voucher book can be confirmed. The Reconciliation Payment Group is then increased by the number of voucher book covers to track how many were sold.

HO Code

1–10 characters

A Payment Group can be configured with the same HO Code at each site in a circuit to allow for consolidated reporting by Head Office. This field is only required if the HeadOffice module is installed.

Foreign currency

any currency

(optional) Indicates that the payment group is for payments in the selected foreign currency.

Entering a value in this field will enable foreign currency features throughout the Vista system, and cause foreign currency sections to appear on some reports.

Foreign currency payment groups can only be tracked by Value.

Important! In a Payment Group that deals with local currency, leave this field blank.

Allow Opening Float

cleared

selected

If the checkbox is selected, Payment Types in this Payment Group will be allowed to be included in the opening float at POS. If the checkbox is cleared, they will not be allowed.

For example: A payment group called Cash will allow all its associated payment types to be included in the opening float, whereas the payment group Credit Card will not.

Record as Payment

cleared

selected

If the checkbox is selected, the Payment Group will refer to Payment Types that are equivalent to cash and can be banked.

For example: Cash, Eftpos, Credit Card, and Payment Vouchers are payment groups that can be banked, but Ticket Vouchers are not.

Note: This option is only available if either Track By Value or Value and Qty is selected.

Enter Actuals at Cash Up

cleared

selected

If the checkbox is selected, the actual value and quantity held will be entered at the Cash-Up Screen.

Include in Deposits

cleared

selected

Enables the control of CashDesk Deposits on the Reconciliation and Deposits tab.

Value

cleared

selected

Enables the tracking of Payment Groups by Value.

For example:

Tracking by Value displays a monetary value, such as $250 of Eftpos or Cash.

Quantity

cleared

selected

Enables the tracking of Payment Groups by Quantity.

For example:

Tracking by Quantity displays a physical value, such as 10 Vouchers.

Allow Voucher Reconciliation

Cleared

Selected

Allows voucher reconciliation for specific payment groups.

Note: This option is only visible when Enter Actuals at Cash Up and Quantity are selected.

Enter Details of Each Payment

Miscellaneous transactions for the payment group are added individually in the CashDesk Create Deposit Wizard. Details of each transaction are required.

For example: Used for entering deposited cheque details.

Note: Enter Details of Each Payment is enabled through selection of Payment Group > Payment Group > Include in Deposits.

Enter Totals Using Entry Template

Enables the Available Payment Types to be selected as Entry Template Lines. Selected Entry Template Lines will then display in the CashDesk Create Deposit Wizard when entering miscellaneous transactions for this payment type.

For example: When depositing cash denominations.

Note: Enter Totals using Entry Template is enabled through selection of Payment Group > Payment Group > Include in Deposits.

Available Payment Types

Any Payment Type configured with this Payment Group

If Template is selected, Payment Types associated with the Payment Group can be configured to be displayed individually when making a Deposit in CashDesk.

The Available Payment Types list indicates the payment types belonging to the payment group which can be, but are currently not included in the template.

Note: Payment Types that are not included in the template will be still be counted in CashDesk.

Entry Template Lines

Any Payment Type configured with this Payment Group

Indicates the Payment Types belonging to the Payment Group which are currently included in the template.

The order of the payment types in the list indicates the order in which they will be displayed in CashDesk.

>>

Adds all Available Payment Types to the Template.

>

Adds the selected Available Payment Type(s) to the Template.

<

Removes the selected Payment Type(s) from the Template.

<<

Removes all Payment Types from the Template.

Up

Moves the selected Payment Type up in the Template order.

Down

Moves the selected Payment Type down in the Template order.

Include in Fund Counts

cleared

selected

In CashDesk, it is possible to make Fund Counts during the day as well as at day open and close.

If the checkbox is selected, the Payment Group and its associated Payment Types will be able to be included in Mid-Shift Fund Counts.

Required in Day Open/Close Counts

cleared

selected

If the checkbox is selected, the actuals of this Payment Type must be confirmed at day open and close.

Note: This option is only available if Include in Fund Counts is selected.

Require in Mid-shift Counts

cleared

selected

Includes payment groups as part of a mid-shift fund count.

Note: This option is only available if Include in Fund Counts is selected.

Count Payment Types on Fund

cleared

selected

Payment types on a fund will be included in fund counts of the fund.

Count Payment Types in Entry Template

cleared

selected

Enables the Available Payment Types to be selected as Entry Template Lines. Payment types listed in the Entry Template will be included in fund counts of the fund.

Available Payment Types

Any Payment Type configured with this Payment Group

If Template is selected, Payment Types associated with the Payment Group can be configured to be displayed individually when performing a Fund Count in CashDesk.

The Available Payment Types list indicates the payment types belonging to the payment group which can be, but are currently not included in the template.

Note: Payment types that are not included in the template will be still be counted in CashDesk.

Entry Template Lines

Any Payment Type configured with this Payment Group

Indicates the Payment Types belonging to the Payment Group which are currently included in the template.

The order of the payment types in the list indicates the order in which they will be displayed in CashDesk.

>>

Adds all Available Payment Types to the Template.

>

Adds the selected Available Payment Type(s) to the Template.

<

Removes the selected Payment Type(s) from the Template.

<<

Removes all Payment Types from the Template.

Up

Moves the selected Payment Type up in the Template order.

Down

Moves the selected Payment Type down in the Template order.

Use Fund Count Payment Types

cleared

selected

This option causes the Cash Calculator to display every Payment Type defined against this Payment Group.

Note: The Payment Group must be set to be included in Fund Counts.

Use Payment Types selected below

cleared

selected

This option causes Cash Calculator to use only the Payment Types that are selected from Available Payment Types and added to EntryTemplate Lines.

Available Payment Types

Any Payment Type configured for the selected Payment Group

Select the Payment Types you wish to include or exclude from Cash Calculator for calculations referencing this Payment Group.

Note: Payment Types can be defined in Head Office or Back Office via Cashier Management > Cash Management Maintenance > Payment Types.

EntryTemplate Lines

Any Payment Type configured for the selected Payment Group

The Payment Types that will display in Cash Calculator. What is displayed will change depending on the Payment Group referenced during a CashDesk procedure.