Description

1–30 characters

The name of the Payment Type. This will be displayed on Reports.

Short Description

1–15 characters

A short name for the Payment Type. This will be displayed if the full Description is too long.

Payment Group

Any configured Payment Group

The Payment Group that the Payment Type belongs to.

Note: Some payment types will have a 1-to-1 relationship with their payment group, others will not.

For example: Cheques may be the only payment type included in the payment group Cheques, however the payment types Visa, Amex and MasterCard may all be included in the payment group Credit Cards.

Card Name

1–30 characters

A card name used by the payment connector for this payment type. This must match a Card Type as specified in Card Definition maintenance.

HO Upload Code

1–10 characters

A Payment Type can be configured with the same HO Code at each site in a circuit to allow for consolidated reporting by Head Office. This field is only required if the Head Office module is installed.

DLL To Run

1–50 characters

A Payment Type may be configured to run a DLL file, which will interface with a 3rd-party payment system such as a non-Vista voucher management system.

Note: This option is not available for payments types belonging to a foreign currency Payment Group.

Use at POS

cleared

selected

If the checkbox is selected, the Payment Type will be able to be used at POS Workstations; if the checkbox is cleared, it will not.

Restrict to Category

All

Concessions

Box Office

A Payment Type can be limited to use for Concessions or at the Box Office. This option is only available if Use at POS is selected.

For example: A $20 voucher can be restricted to concessions, so that it cannot be used to pay for tickets.

Minimum Concessions Value

Any monetary value

The minimum value of concessions that must be included in an order before this Payment Type is valid. This option is only available if Restrict to Category is set to Concessions.

Denomination

cleared

selected

If the checkbox is selected, the Payment Type can be configured with a Fixed Value.

Fixed Value

Any monetary value

A Payment Type such as a voucher may have a Fixed Value.

For example: $20.

Note: This option is only available if Denomination is selected. It is not available for payment types belonging to foreign currency Payment Groups.

Refund Sequence

Any number 1–255

If multiple payment methods were used in a transaction, the Refund Sequence can be used to determine the order in which payment methods are refunded. This is useful if only a portion of the transaction is being refunded.

For example: A transaction of $100 may have included $50 on a Visa card and $50 cash. If only $60 is to be refunded, a refund sequence of 1 on the Payment Type Visa and 2 on Cash will ensure that the $50 Visa is refunded first and the $10 left over will be in cash.

Type Code

1–2 characters

A unique code by which to identify the Payment Type.

Note: If the HeadOffice module is installed, this system setting must be enabled at HeadOffice before it can be enabled in BackOffice.

Authorisation Required

cleared

selected

If the checkbox is selected, the POS Operator will be prompted for security before the Payment Type can be used.

Note: This option is only available if Tender Category is set to Cheque.

Payment Advance

cleared

selected

If the checkbox is selected, the Payment Type can be used to issue a cash advance.

Card Issue

cleared

selected

If the checkbox is selected, the Payment Type can be used to issue a card such as a stored value or gift card.

Card Recharge

cleared

selected

If the checkbox is selected, the Payment Type can be used to recharge a card such as a stored value or gift card.

Record Card Details for Auditing

cleared

selected

If the checkbox is selected, the details of the card used will be stored.

Note: This option is only available if the Tender Category is configured as a card option.

For example: Credit/Debit/Stored Value/Loyalty Card.

Use external stripe reader for card payment

cleared

selected

If the checkbox is selected, an external Stripe Reader will be used.

Refund Method

Unmatched

Matched, Exact Amount

Matched, Variable Amount

The Refund Method for the Payment Type can be configured in one of three ways:

Unmatched - the card refunded to does not have to match the original card used for payment.

Matched, Exact Amount - the card refunded to must match the original card used for payment, and the exact amount of the original transaction will be refunded.

Matched, Variable Amount - the card refunded to must match the original card used for payment, and the operator will be prompted to enter the amount to be refunded.

Swipe Card on Matched Refund

cleared

selected

If the checkbox is selected, the card must be swiped to match the refund.

Note: This option is only available if either Matched, Exact Amount or Matched, Variable Amount is selected as the Refund Method.

Card Check Formula

1–10 characters

Tender Category

Any Tender Category

The type of payment that the Payment Type is classed as.

For example: Debit Card, Credit Card, Voucher.

Note: In payment types based on a foreign currency Payment Group, this option is restricted to No type specified.

Tender Category Default for Remote Sales

cleared

selected

If the checkbox is selected, all transactions for the selected Tender Category through Remote Sales channels will use this Payment Type.

Group on Reports

cleared

selected

If the checkbox is selected, the Payment Type will be grouped and displayed on Reports with other payment types configured with the same Tender Category.

Pay Gateway ID

1–20 characters

Enable Revenue Offset (%)

Cleared

Selected

Revenue offsets allow you to reduce the revenue for specific payments. This is used in scenarios where the value of a customer's payment type is higher then the revenue you received from that payment type. For example, if you sold a $50 gift card to customers for $40. The value of the gift card is $50, but you only received $40 revenue. The gift card's payment type will have a 20% revenue offset to reflect this difference.

Revenue offsets require a Promo-Payment Engine licence. For more information about revenue offsets and the Promo-Payment Engine, see the Promo-Payment Engine Feature Guide.

Report Item Revenue Offsets As

Any item with Revenue offset selected

When a customer uses this payment type to purchase an item, this is what the item's revenue offset will be reported as.

This option also determines what general ledger accounts are posted to when customers use this payment type to purchase an item. The postings will be made to whatever general ledger accounts the Report Item Revenue Offsets As uses.

Report Ticket Revenue Offsets As

Any item with Revenue offset selected

When a customer uses this payment type to purchase a ticket, this is what the ticket's revenue offset will be reported as.

This option also determines what general ledger accounts are posted to when customers use this payment type to purchase a ticket. The postings will be made to whatever general ledger accounts the Report Ticket Revenue Offsets As uses.

Advance Payments

cleared

selected

If the checkbox is selected, your Group Sales team can record payments taken prior to an event at the cinema.

Outstanding Payments

cleared

selected

If the checkbox is selected, your Group Sales team can invoice for a designated amount of the balance at the conclusion of an event at the cinema.

Banking

Any configured General Ledger Account

A custom GL Account can be configured to override the System Account. If this field is not configured, the GL account with Deposits (Banking) configured as the System Account will be used by default.

POS Overs

Any configured General Ledger Account

A custom GL Account can be configured to override the System Account. If this field is not configured, the GL account with Overs configured as the System Account will be used by default.

POS Unders

Any configured General Ledger Account

A custom GL Account can be configured to override the System Account. If this field is not configured, the GL account with Unders configured as the System Account will be used by default.

Daily Cinema Limit (per customer)

Any monetary value

A Payment Type can be restricted so that a single card can only purchase up to a certain value each day.

When this limit is breached, the POS Operator will be prompted with a message indicating that this card cannot be used.

Daily Transaction Limit (per card)

Any number

A Payment Type can be restricted so that a single card can not be used in more than a certain number of transactions each day.

When this limit is breached, the POS Operator will be prompted with a message indicating that this card cannot be used.

Daily Declines (per card)

Any number

A Payment Type can be restricted so that a single card can not be used once it has declined a certain number of times in a day.

When this limit is breached, the POS Operator will be prompted with a message indicating that this card cannot be used.

Ticket

Any configured Ticket Type that isn't a Redemption/Voucher or Complimentary

The Ticket that the voucher represented by this Payment Type can be redeemed against.

Enforce Payment Type

Voucher Required

This field defines more specifically how the Payment Type is required to purchase the ticket.

If Voucher Required is selected, the ticket must be purchased with at least one voucher from the assigned Payment Type. If the voucher is less than the value of a transaction, customers can pay the difference using any combination of vouchers and cash.

Item

Any configured Concession Item

The Item that the voucher represented by this Payment Type can be redeemed against.

Enforce Payment Type

Not Enforced

Every Time

Booking Pickup Only

This field has the same value as the Enforced field in Bulk Items.

If Not Enforced is selected, the item can be purchased with any payment type.

If Every Time is selected, the item can only be purchased with this payment type.

If Booking Pickup Only is selected, when picking up a booking including this item, it can only be purchased with this payment type. If the item is purchased at POS, any payment type can be used.

Note: Changing the configured value here will also change it in Bulk Items, and vice versa.

Item Price To Use

Item Retail Price

Voucher Price

If Item Retail Price is selected, the amount charged for the Item will be the configured value in Bulk Items. The value of the voucher may be larger or smaller than this price, so change or additional payment may be required.

If Voucher Price is selected, the amount charged for the Item will be the configured value in Payment Voucher Maintenance; that is, the item will be sold for whatever the exact value of the voucher is.

Barcode

n/a

The Barcode Code/Product Code as configured on the Payment Voucher's maintenance form.

Redemption Price

n/a

The Value as configured on the Payment Voucher's maintenance form.