HO Account Code

1–30 characters

The code used to identify the GL Account with the accounting system.

The System Setting GeneralLedgerMask determines the formatting HO Account Codes for General Ledger Accounts.

Note: This code in this field can be used in conjunction with the HeadOffice module, but it can also be used with any external accounting system, even if your organisation is only running BackOffice.

Short Code

1–10 characters

A short code used to identify the GL Account. This will be displayed if the full Description is too long.

Description

1–30 characters

A description of the GL Account. This will be displayed on Reports.

Group

Banking

Expense

Inventory

Other

Revenue

The type of account that the GL Account is classified as.

This is for reporting purposes only, and ensures that the values associated with this account are displayed in the correct place on Reports.

System Account

System Accounts are a set of hard-coded basic options that serve as the default for a number of functions.

These can be overridden on various maintenance forms such as Item Class and Payment Type, by configuring custom GL accounts the may pertain to specific instances of functions such as Cost of Goods Sold or POS Overs/Unders.

Note: Each system account will only be configured on one GL account at a given Site, and any additional custom GL accounts will not have this field configured.

Display Sequence

Any number

A number indicating the order in which the GL Account appears on Reports.

A Display Sequence of 1 indicates that the GL Account is listed first on reports; higher numbers indicate a later position in the reports.

Report Codes

1–20 characters

Report Codes can be used to create custom extracts of figures for a third-party system.