Allocate electronic vouchers from the Client Order maintenance form for orders with the Distribution type Electronic. Click the Allocate Electronic button on the Home ribbon tab.
Note: Only the Quantity to Allocate, Create Stock, Line Reference, and Start Voucher fields can be edited. All other fields are automatically populated and are read-only.
Option | Allowed Values | Description |
Voucher |
n/a |
The Voucher Type included in the order line. The entry displayed corresponds to the Code field as configured in Voucher Type maintenance. |
Description |
n/a |
The name of the voucher. |
Unit Price |
n/a |
The price of the voucher, based on the Voucher Price record for the selected Voucher Type. Note: If the Voucher Type is configured as a book (i.e. if the option Units in Book is configured as greater than 1) the Unit Price will be the Voucher Price times the number of units in the book. For example: A Voucher Type called Adult Gift Vouchers may have a price of $15, and come in books of 10. The Unit Price will be $150. |
Units in Book |
n/a |
The number of units in a book, as configured in Voucher Type maintenance. |
Ordered Quantity |
n/a |
The number of voucher units being ordered. |
Allocated Quantity |
n/a |
The number of Electronic Vouchers that have been allocated but not yet issued. |
Issued Quantity |
n/a |
The number of voucher units that have already been issued. |
Quantity to Allocate |
Any number |
The number of electronic vouchers to be allocated. Once all vouchers have been allocated, the order will be marked as Completed. |
Create Stock |
cleared selected |
If the checkbox is selected, new voucher stock will be automatically created for the vouchers being allocated. If the checkbox is cleared, a Start Number must be entered to determine the range of vouchers in the existing stock to allocate. |
Line Reference |
Any alphanumeric reference code |
A reference code by which to identify the voucher issuing transaction. Note: The System Setting ClientOrder_LineRefRequired determines whether this field is required or optional. |
Start Voucher |
12 characters |
The barcode that is the start of the range of vouchers to be allocated. Click the Lookup button to open the Non-Issued Voucher Lookup window to locate the required voucher. Note: The first 5 characters must be the Code prefix, as displayed in the Voucher column. |
End Voucher |
n/a |
The barcode that is the end of the range of vouchers to be allocated. This is automatically calculated based on the Start Voucher, the Quantity to Allocate and the Units in Book fields. |
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