Setting up POS Bookings for Group Sales

For your chargeable booking details to appear in POS Bookings, they must be represented as concession items. Create items in Head Office to represent your internal and external Venue Facilities, Staffing Requirements, Miscellaneous Items, Equipment Hire and Screen Hire.

1. In Head Office, create a new Item to represent internal Venue Facilities.

   Head Office > Maintenance > Items.

   Description: Group Sales internal Venue Facility

   Short Description

   Note: You do not need to enter an item cost. POS will pull the cost from the facility hire charge in the Group Sales booking.

2. Save the item.
3. Copy the Item code from the General tab and enter it into the system setting value for SummaryItemIntAreaHire.
4. Create a new Item to represent Venue Facilities external to your organisation.

   Description: Group Sales external Venue Facility

   Short Description

   Note: You do not need to enter an item cost. POS will pull the cost from the facility hire charge in the Group Sales booking.

5. Save the item.
6. Copy the Item code from the General tab and enter it into the system setting value for SummaryItemExtAreaHire.
7. Repeat steps 1–6 to create internal and external Staffing Requirement, Miscellaneous Item and Screen Hire items, entering their HO item codes into the following system settings:

   Option	Allowed Values	Description
   SummaryItemExtEquipmentHire	1–15 characters	The Item Code that identifies the item for external equipment hire.
   SummaryItemExtMiscellaneous	1–15 characters	The Item Code that identifies the external miscellaneous item.
   SummaryItemExtScreenHire	1–15 characters	The Item Code that identifies the item for external screen hire.
   SummaryItemExtStaffing	1–15 characters	The Item Code that identifies the item for external staff hire.
   SummaryItemIntEquipmentHire	1–15 characters	The Item Code that identifies the item for internal equipment hire.
   SummaryItemIntMiscellaneous	1–15 characters	The Item Code that identifies the internal miscellaneous item.
   SummaryItemIntScreenHire	1–15 characters	The Item Code that identifies the item for internal screen hire.
   SummaryItemIntStaffing	1–15 characters	The Item Code that identifies the item for internal staff hire.

   Tip: A general ledger account can be assigned to these items, making sales visible against a particular account in the Daily Posting Journal.