For every type of posting there is a possible hierarchy of where the account code will be drawn from. In many cases if the general ledger account is not set up at a detail level, Vista will use a default system account.
The hierarchy grid should be read from left to right, in that the account listed on the far left is the most detailed. When searching for a GL account, the system will search the hierarchy from left to right. If no detailed account can be found, Vista will use the default system account, shown on the far right.
Note: If Vista can't determine a GL account then it generates a posting with the description GL Account Not Defined.
Category | Detailed Account | Detailed Account | Detailed Account |
Default System Account |
Box Office Revenue |
Sales A/C Code as configured in Ticket Type maintenance. |
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Box Office Revenue |
Redemption Revenue |
Redemption A/C Code as configured in Ticket Type maintenance. |
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Redemptions Redeemed |
Advanced Sales |
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Advanced Sales |
Maturing Sales |
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Maturing Sales |
Box Office Sundry |
Concession Sales Account as configured in Bulk Items. |
Concession Sales Account as configured in Item Class maintenance. |
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Box Office Sundry |
Concession Sales |
Concession Sales Account as configured in Bulk Items. |
Concession Sales Account as configured in Item Class maintenance. |
|
Concessions Revenue |
Tax on Sales |
|
Account Code as configured in Sales Tax maintenance. |
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Tax Output |
Tax on Expenses |
|
Account Code as configured in Sales Tax maintenance. |
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Tax Input |
Banking |
Bank GL Account as configured in Workstation Group maintenance. |
GL Account Code as configured in Card Definition maintenance. |
Banking as configured in Payment Type maintenance. |
Deposits |
POS Overs |
GL Account Overs as configured in Workstation Group maintenance. |
|
POS Overs as configured in Payment Type maintenance. |
Over |
POS Unders |
GL Account Unders as configured in Workstation Group maintenance. |
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POS Unders as configured in Payment Type maintenance. |
Unders |
Miscellaneous Revenue |
Account Code as configured in Fund Transaction Type maintenance for records configured as Revenue. |
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Miscellaneous Revenue |
Miscellaneous Expense |
Account Code as configured in Fund Transaction Type maintenance for records configured as Expense. |
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Miscellaneous Expense |
Examples - Ticket and Concession Sales
Note: In the following examples the Box Office Revenue account can be replaced with the Concessions Revenue account (for Item sales) and the overall structure would remain the same.
Example | CR/DR | Description |
I sell a ticket and pay for it with Cash. There is no tax and there are no POS overs or unders. |
DR |
Deposit (banking) determined for the total amount. GL Account determined by the Payment Type, or default system account if none configured. |
CR |
Box Office Revenue. GL Account determined by the Ticket Type, or default system account if none configured. |
Example | CR/DR | Description |
I sell a ticket and pay for it with Cash. There is a tax, but there are no POS overs or unders. |
DR |
Deposit (banking) determined for the total amount. GL Account determined by the Payment Type, or default system account if none configured. |
CR |
Tax Output. GL Account determined by the Sales Tax, or default system account if none configured. |
|
CR |
Box Office Revenue nett of tax. GL Account determined by the Ticket Type, or default system account if none configured. |
Example | CR/DR | Description |
I sell a ticket and pay for it with Cash. There is a tax and there was a cash shortage when the cashier was cashed up. |
DR |
Deposit (banking) for the amount confirmed at cashup. GL Account determined by the Payment Type, or default system account if none configured. |
DR |
Unders for the amount short at cashup. GL Account determined by the Payment Type, or default system account if none configured. |
|
CR |
Tax Output. GL Account determined by the Sales Tax, or default system account if none configured. |
|
CR |
Box Office Revenue nett of tax. GL Account determined by the Ticket Type, or default system account if none configured. |
Example | CR/DR |
Description |
I sell a ticket and pay for it with a Credit Card. There is a tax. One button at POS for all credit cards, but there are specific card type records in Card Definition maintenance. For example: Amex, Visa, etc. |
DR |
Deposit (banking) for the amount confirmed at cashup. GL Account determined by the Card Definition, or default system account if none configured. |
CR |
Tax Output. GL Account determined by the Sales Tax, or default system account if none configured. |
|
CR |
Box Office Revenue nett of tax. GL Account determined by the Ticket Type, or default system account if none configured. |
Examples - Advance and Voucher Sales
Example | CR/DR | Description |
I sell an advance ticket and pay for it with Cash. Other items such as overs/unders are handled the same regardless of the style of sale. |
DR |
Deposit (banking) determined for the total amount. GL Account determined by the Payment Type, or default system account if none configured. |
CR |
Advance Sales system account – amount gross of tax. |
Example | CR/DR | Description |
Then on the day that the advance ticket matures. |
DR |
Maturing Sales system account. |
CR |
Tax Output. GL Account determined by the Sales Tax, or default system account if none configured. |
|
CR |
Box Office Revenue nett of tax. GL Account determined by the Ticket Type, or default system account if none configured. |
Example | CR/DR | Description |
We sell a redemption voucher, which will be redeemed for an admit. |
DR |
Deposit (banking) determined for the total amount. GL Account determined by the Payment Type, or default system account if none configured. |
CR |
Concessions Revenue. Normally this would be some sort of redemptions clearing account. GL Account determined by the Item, or default system account if none configured. |
Example | CR/DR | Description |
We redeem a redemption voucher. |
DR |
Redemptions Redeemed. GL Account determined by the Ticket Type, or default system account if none configured. |
CR |
Tax Output. GL Account determined by the Sales Tax, or default system account if none configured. |
|
CR |
Box Office Revenue nett of tax. GL Account determined by the Ticket Type, or default system account if none configured. |
See also:
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