The HO Account Code field on the General Ledger Accounts maintenance page in Head Office and Cinema Manager can be used to link GL Accounts to your external accounting system.
The system setting GeneralLedgerMask determines how the HO account code is formatted.
- Open the system setting GeneralLedgerMask.
- Set the Configuration Value as desired. The components may be in any order.
The configuration <BranchNo><AccountCode><CinemaGLCode> would indicate a format such as 12.100.01 where 12 refers to the Site, 100 to the type of account and 01 to the particular GL account.
At the cinema level of an individual site, it may be appropriate to suppress the <BranchNo>. The configuration <AccountCode><CinemaGLCode> would indicate a format such as 100.01 where the code referring to the site is not displayed.
Notes: Hyphens as well as full stops can be used to separate components of the account code, such as 12-100-01.
The HO account code field is not restricted to numerical characters. Words can also be used to give account codes such as BoxOfficeRevenue.Adult where BoxOfficeRevenue refers to the type of account and Adult to the particular GL account.
- Save the system setting.
- Open any GL Account(s) you wish to configure an HO Account Code for.
Cinemas may separate different revenue types into different GL accounts that can be organised into groups. For example, all sales revenues may represented by different individual GL accounts that are grouped under the same account code:
GL Account HO Account Code Banking 100.00 Tax 200.00 BO Adult Ticket Revenue 300.01 BO Child Ticket Revenue 300.02 Concessions Revenue 301.00 Gold Class Revenue 302.00
This allows GL accounts to be organised for display on Reports and on the GL Daily Journal in the End of Day process.