Accounting for stock variance – Help Centre

A stocktake won't always match actual stock levels, and there are a number of common causes of this variance.

Type of variance	Possible cause	Suggested action
Negative	Wastage or other negative adjustment has not been recorded	Create a stock adjustment to record the decrease
Negative	Somebody has undercounted the item	Recount the stock, and if necessary enter new counts against the stocktake, or create a stock adjustment
Negative	Theft	Report the loss to your manager
Negative	An incorrect recipe in which less of the component item is recorded than is actually used	Update the recipe item in Maintenance to accurately reflect the quantity of the component that's used, and create a stock adjustment to record the decrease
Positive	Somebody has overcounted the item	Recount the stock, and if necessary reverse lines on the stock receipt, enter new counts against the stocktake, or create a stock adjustment
Positive	No stock receipt has been entered for this item	Create a stock receipt
Positive	No transfer in or increase adjustment has been entered for this item	Create a stock adjustment to record the increase
Positive	An incorrect recipe in which more of the component item is recorded than is actually used	Update the recipe item in Maintenance to accurately reflect the quantity of the component that's used, and create a stock adjustment to record the increase

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