User Group form – Help Centre

Manage user groups in Vista Cloud apps with the User Groups form.

Option	Allowed Values	Description
User Group Code	1–4 characters	A unique code by which to identify the User Group. Note: This option is only available when creating a new user group. Once the record has been saved, this field will no longer be visible for editing.
Description	1–15 characters	The name of the User Group. For example: Managers, Supervisors.
Full access to modules	cleared selected	If the checkbox is selected, users in the User Group will have full access permissions in all maintenance forms. If the checkbox is cleared, access permissions for the User Group must be individually configured for each maintenance form. Note: If the checkbox is selected, all the fields below will be hidden.
Modules	All Back Office modules	The cabinet and corresponding maintenance forms are displayed in the table. For example: Ticket Types (cabinet) and Ticket Type (maintenance form). The cabinet and maintenance form permissions are listed in the corresponding columns. The permissions are displayed based on the letter codes determines in the User Permissions section of this form.
Select All Modules		Clicking select all modules will select every cabinet and maintenance form entry in the table. The settings then configured in the User Permissions section will apply to all modules.
Cabinet Editing	(None) Read (R) Create/Edit/Delete (RW)	The permissions that the User Group has for editing data in cabinets. (None) - no permissions, users in the group cannot open this cabinet. Read (R) - read only, users may access the cabinet and view data but not edit. Create/Edit/Delete (RW) - read and write, the user can change data within the cabinet grid if the fields are set to editable. The letter code, i.e. R or RW, will be displayed in the cabinet column of the selected module once the Apply button has been clicked. Note: If the selected entry in the Modules table is a maintenance form, (None) will be the only option.
Cabinet Views	(None) Private Views (P) Global Views (G) Administrator Rights (PGA)	The permissions that the User Group has for editing cabinet/module views. Private Views can be used only by the user that created them, and Global Views can be viewed by all users. (None) - the user cannot create views for the cabinet, normally only selected if Cabinet Editing is also (None). Private Views (P) - The user can view base views and create and view private views. Global Views (PG) - The user can view base views and create and view both global and private views. The letter code, i.e. P or PG, will be displayed in the cabinet column of the selected module once the Apply button has been clicked. Note: Users do not have Administrator (A) rights to change base views, as these are maintained and released by Vista as required. If the selected entry in the Modules table is a maintenance form, (None) will be the only option.
Maintenance Form	Read (R) Create (I) Edit (E) Delete (D) (selected or cleared)	The permissions that the User Group has for viewing and editing data in maintenance forms. If all checkboxes are cleared, users in this groups will not be able to access the selected maintenance form. If the Read (R) checkbox is selected, users in this group will be able to view the selected maintenance form's data. If the Create (I) checkbox is selected, users in this group will be able to create and add data to the selected maintenance form. If the Edit (E) checkbox is selected, users in this group will be able to edit existing data in the selected maintenance form. If the Delete (D) checkbox is selected, users in this group will be able to delete existing data in the selected maintenance form. Note: If the selected entry in the Modules table is a cabinet, these options will not be available.
Apply		Clicking the Apply button will apply the specified User Permission(s) to the selected Module(s). Note: This does not save the configured settings. The save button must still be clicked to permanently save the User Group application's data.

Assigned User Group

The settings on this tab configure which other User Groups the users in this group can modify in User maintenance.

For example: It may be appropriate to allow Managers to edit all users, but Supervisors may only edit regular users below them, and not managers above them.

Option	Allowed Values	Description
This User Group can Fully Modify Any User in User Maintenance	cleared selected	If the checkbox is selected, users in this group will be able to edit all User Groups. If the checkbox is cleared, the User Groups that users in this group can modify must be individually specified. Note: If the checkbox is selected, all the fields below will be hidden.
Available User Groups	Any configured User Group	The User Groups that have not been added to the list that users in this group can modify.
User Groups this User Group May Modify	Any configured User Group	The User Groups that have been added to the list that users in this group can modify.
>>		Adds all Available User Groups to the User Groups this User Group May Modify.
>		Adds the selected Available User Group to the User Groups this User Group May Modify.
<		Removes the selected Available User Group from the User Groups this User Group May Modify.
<<		Removes all Available User Groups from the User Groups this User Group May Modify.

Report Group Rights

The settings on this tab determine which Reports that users in this group can view.

For example: It may be appropriate to allow managers access to all Report Classes, but supervisors may be restricted to accessing reports in the Stock Reports group.

Option	Allowed Values	Description
This User Group can View All Report Groups	cleared selected	If the checkbox is selected, users in this group will be able to view reports in all Report Class. If the checkbox is cleared, the Report Class that users in this group can modify must be individually specified. Note: If the checkbox is selected, all the fields below will be hidden.
Available Report Groups	Any configured Report Class	The Report Classes that have not yet been added to the list that users in this group can view.
Report Groups this User Group can View	Any configured Report Class	The Report Classes that have already been added to the list that users in this group can view.
>>		Adds all Available Report Classes to the Reports this User Group can View.
>		Adds the selected Available Report Class to the Reports this User Group can View.
<		Removes all Available Report Classes from the Reports this User Group can View.
<<		Removes the selected Available Report Classes from the Reports this User Group can View.

Application Rights

Option	Allowed Values	Description
Security Level	1–99	The security level of the User Group, 0 being the highest and 99 being the lowest. This determines whether or not users will be able to perform actions that may require a security clearance. For example: Issuing complementary tickets, performing refunds. The default Vista user groups come set up with the following security levels: 0 - SysAdmin 1 - Auditor 2 - Manager 4 - Duty Manager 5 - Supervisor 9 - POS User
PIN Expiry Period (Days)	1–120	The User Group will be required to change their security PIN after this many days.
Maintain Funds and Fund Locations	cleared selected	If the checkbox is selected, users in this group will be able to maintain funds and fund locations in CashDesk. Note: This is only relevant if the CashDesk application is installed.
Access own Cinema's CashDesk only	cleared selected	If the checkbox is selected, users in this group will only be able to access CashDesk in their own cinema. For example: For a site with multiple cinemas, it may be appropriate for managers of the Mainstream cinema to have administrator access to their own CashDesk, but not to the CaskDesk used by the Gold Class cinema. Note: This is only relevant if the CashDesk application is installed.
Open or Close Days other than Today	Cleared Selected	If the checkbox is selected, users in this group will be able to open or close past business days, as well as the current business day.
Reopen Day	cleared selected	If the checkbox is selected, users in this group will be able to reopen an already closed day within the Daily CashUp form in CashDesk. Note: If neither Reopen Day or Rerun Close of Day Tasks is selected for the user, then the Close Day button will appear disabled.
Rerun Close of Day Tasks	cleared selected	If the checkbox is selected, users in this group will be able to select the Close Day button within the CashDesk, Daily CashUp form and rerun the close of day tasks for an already closed day. Note: If neither Reopen Day or Rerun Close of Day Tasks is selected for the user, then the Close Day button will appear disabled.
Edit Stocktake Count	Cleared Selected	Determines which users can enter stock amounts in Stocktake Entry. This option is enabled by default. If disabled, the UOM and Count columns in Stocktake Entry become read-only to the users.
Remove Access to Stocktake View Options	cleared selected	If the checkbox is selected, users in this group will not have access to the Show Zero Variance and Show Zero Balance controls in the Stocktake Entry application.
Remove Access to Create Trace Log	cleared selected	If the checkbox is selected, users in this group will not have access to the Create Trace Log control in the Stocktake Entry application.
Restrict Column View for Stocktake Entry	cleared selected	If selected, the column view in Stocktake Entry will, for this User Group, be restricted to those columns that are selected in Optional Visible Columns, plus any compulsory columns that cannot be hidden.
Optional Visible Columns	Any optionally visible column	If you have selected Restrict Column View for Stocktake Entry, clear any columns that you wish to hide in Stocktake Entry.
Restrict Column View for Reorder Worksheet	cleared selected	If selected, the column view in Reorder Worksheet will, for this User Group, be restricted to those columns that are selected in Optional Visible Columns, plus any compulsory columns that cannot be hidden.
Optional Visible Columns	Any optionally visible column	If you have selected Restrict Column View for Reorder Worksheet, clear any columns that you want to hide in Reorder Worksheet.
Finalise Stocktakes	Cleared Selected	Determines which users can Finalise stocktakes at the cinema after they have been Approved at head office.
Maintain Session Type	cleared selected	If the checkbox is selected, users in this group will be able to edit the Session Type for session slots imported from Film Programming via the Holdover Sheet. If the checkbox is cleared, users will not be able to edit the value set by film programmers.
Maintain Print Id	cleared selected	If the checkbox is selected, users in the group will be able to edit the Print Id for session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it.
User can allow/prohibit Complimentaries for sessions	Cleared Selected	If the checkbox is selected, users in the group will be able to edit whether or not session slots received from the holdover sheet Allow Complimentary tickets; if the checkbox is cleared, users will not be able to edit it.
Maintain Inheritable Attributes	cleared selected	If the checkbox is selected, users in the group will be able to edit the Attributes for session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it.
Maintain Sales Channels	cleared selected	If the checkbox is selected, users in the group will be able to edit the available Sales Channels for session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it.
Allow Sneak Preview	cleared selected	If the checkbox is selected, users in the group will be able to determine whether or not sessions slots received from the holdover sheet are Sneak Previews; if the checkbox is cleared, users will not be able to edit it.
Set Sneak Preview Movie	cleared selected	If the checkbox is selected, users in the group will be able to determine which Film is to be shown in a Sneak Preview session slot received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it. Note: If the parent checkbox Allow Sneak Preview is selected, this child checkbox will be automatically selected, because users who can set a session to be a preview should also be able to set which film is played at that preview. If the parent checkbox is cleared, this child checkbox can still be selected, because users who cannot set a preview screening may still need to be able to set the film.
Assign Revenue to Future Business Day	cleared selected	If the checkbox is selected, users in the group will be able to determine whether or not sessions slots received from the holdover sheet are to have their Revenue Assigned to Future Business Days; if the checkbox is cleared, users will not be able to edit it.
Set Days to Advance Revenue	cleared selected	If the checkbox is selected, users in the group will be able to determine how many Days to Advance Revenue of session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it. Note: If the parent checkbox Assign Revenue to Future Business Day is selected, this child checkbox will be automatically selected, because users who can set a session to advance revenue should also be able to set how many days to advance revenue. If the parent checkbox is cleared, this child checkbox can still be selected, because users who cannot set a session to advance revenue may still need to be able to set the number of days for session slots already configured to advance revenue.
Access Level	No Access Custom Access Administrator	Configures the user group's ability to access the InTouch application. No Access prevents the user group from accessing InTouch. Custom Access grants the user group access to InTouch and provides options for additional permissions that can be individually configured. Administrator grants access to InTouch, the highest level of permissions available under Custom Access, and access to the InTouch administration page.
Break Seat Permissions	User is not allowed to break seats User can notify a user with permission that a seat needs to be broken User has permission to break seats	Determines which users can break seats, which can't, and which can request it from other users.
Can Perform Daily Inspections	Cleared Selected	Allows this user group to Perform Daily Inspections inside the InTouch App. Daily inspections are useful for tasks such as checking a site is ready to open, or has turned the lights off before closing.
Can Request Location Check	Cleared Selected	Allows this user group to send requests instructing staff to check a location. The request is sent via InTouch to all user groups who are subscribed to the Request Location Check alert. User Groups can be subscribed to alerts in Environment Folder > Alert Subscriptions.

Group Sales Security

Requires Group Sales

Option	Allowed Values	Description
Users have Access to Vista Group Sales	Cleared Selected	Determines whether users belonging to this User Group may log into the Group Sales website.
Full Edit	cleared selected	Users belonging to this User Group can create new bookings and edit bookings created by any sales person.
Personal Edit	cleared selected	Users belonging to this User Group can create new bookings and edit their own bookings, or the internal notes of other users' bookings.
Internal Notes	cleared selected	Users belonging to this User Group can view and edit the internal notes of bookings, but cannot create new bookings.
View	cleared selected	Users belonging to this User Group can view bookings, but cannot create or edit any bookings.
Revert Booking Status	cleared selected	Users belonging to this User Group can change the current status of a booking back to an earlier status.
Add Payments	cleared selected	Users belonging to this User Group can access the Add Payments page in Group Sales.
Add Zero Value Bookings	cleared selected	Users belonging to this User Group can advance the status of a booking even if there are no charges associated with the booking.
Reverse Invoices	cleared selected	Users belonging to this User Group can reverse a booking's associated invoice.
Edit	cleared selected	Users belonging to this User Group can create and edit company and contact information.
View	cleared selected	Users belonging to this User Group can search for and view company information, but cannot edit the information.
None	cleared selected	Users belonging to this User Group can see names only, and not company or contact information.

See Also:
User form

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