The day after a booking, Group Sales shows the changes your POS staff made to the booking's tab as actuals. You can invoice these sales at a later date. However, you can also manually retrieve this information on the day of the booking, and edit it if the booking’s tab is closed. This is useful if you want to finalise a booking and produce an invoice at the cinema.

Steps

1. To view actuals on the day of a booking, navigate to the Booking Details page and click Get Actuals.

   A summary of actuals from the cinema is displayed in the Booking Summary section. Detailed actuals for concessions and tickets are displayed beneath the relevant lines in the Film and Food and Beverage sections.

   The date and time of the last actuals update and the number of unresolved adjustments is displayed next to the Get Actuals button.

2. To edit an actual, click the line it appears on.

   You can adjust the quantity and price per unit. If you want to ignore an actual and invoice the booked amount, set the quantity to 0.

   Note: You can only edit a booking's actuals after its tab is closed at POS.

3. Click Accept and Save.

   The line is updated, and the Accept button disappears.

4. Alternatively, click Accept to accept the actual without editing it.

   The line is updated, and the Accept button disappears.

5. Create a new remainder invoice for any added items.

Note:

• The Get Actuals button is available after you've confirmed the booking and sent it to POS.
• Updated actuals will remain editable until they have been invoiced.
• If you want to charge for extra facility hire, staffing or miscellaneous items (such as additional cleaning costs), use the Add... button on the Booking Details page.
• Events can only be closed on the business day after the booking.