Description

1–50 characters

The name of an Item. This will be displayed on POS Buttons and in Reports. This is also configurable in the Alternate Language.

Short Desc

1–10 characters

A short name of the Item. This will be used on POS if the Description is too long. This is also configurable in the Alternate Language.

HO Item Code

1–15 characters

A a code used to link the Item to an HO Item. This is only required if the HeadOffice module is installed.

There can be a 1-to-1 relationship between items and HO items, or multiple items can be configured with the same HO Item Code.

Example: M&Ms and Jaffas may have the same HO item code which corresponds to Candy, allowing Head Office to produce consolidated reports.

Item Type

Normal

Component

Made at sale time (Recipe)

Made in advance (Recipe)

Weight based Comp

Parent Sales

Modification Group

An Item can be configured with a Type that determines aspects of its behaviour at POS:

• A Normal Item is sold to a customer in the same state that it was purchased from the Vendor.

  Example: A candy bar or bag of potato chips.

• A Component Item is combined with other components and sold as a recipe.

  Example: An ice cream cone or a 300mL cup.

• A Made at Sale Time Item is a recipe that is prepared from components at the time of sale.

  Example: A 300mL cup of cola.

• A Made in Advance Item is a recipe that is prepared from components before being sold.

  Example: A rolled ice cream.

• A Weight based Component is an Item that must be weighed at sale time to determine the price.

  Example: Mixed sweets.

• A Parent Sales Item is a prepared item that requires the patron to select Options, which are defined as other items.

  Example: A small soda (which may have child items that correspond to each available flavour).

• A Modification Group is an Item that contains a list of related modifiers, and is the means by which those modifiers are associated with a modifiable item.

  Example: Sauces.

Item belongs to Cinema

Any configured Cinema

The Cinema that the Item belongs to.

Note: If this field is configured, all sales of the item will be associated with that cinema.

Item Classes

Any configured Item Class

Item Classes group Items together for reporting purposes and general ledger postings.

Items classes can be implemented as independent "tags" or as a hierarchy. This affects how items are displayed in InfoWorks.

Note: Only Item Class 1 is displayed on reports.

Discount Code

Discount Codes are configured in Concession Discount Type maintenance.

Note: An Item Discount Code is not unique to one concession item or to one concession discount type. A good way to configure this is to have the item discount code reflect the Item Class.

Tax Category

This field is only available when a value is configured in the TaxRuleSystem system setting.

Tax Code

Any configured Sales Tax

The Sales Tax that will be used when this Item is purchased.

Vendor

Any configured Vendor

The default Vendor from which the Item is purchased.

Note: This can be overridden on the Reorder Worksheet.

Vendor Item Code

1–15 characters

A code that identifies the Item when ordering new stock from the Vendor.

Payment Group

Any configured Payment Group

If an Item represents a voucher that is sold at POS, it may be configured with a Payment Group if it requires tracking by quantity and/or value.

Example: When you are setting up a gift voucher to sell at POS, the Item representing the voucher may be counted (similar to counting cash) by tracking it as a Payment Group.

Note: If the Item does not represent a voucher, this field should be left blank. If other standard Concession Items are configured with a Payment Group, such as Cash, the Cashier Cash Up and Daily Cash Up processes will be affected with incorrect figures.

Payment Type

Any configured Payment Type

Items can be configured so that they can only be purchased when specific Payment Types are used.

Payment types can be linked with specific items on the Items, Tickets & Payment Vouchers tab in Payment Type maintenance. Items can't be linked to payment types that have tickets linked to them or the Tender Category Cash.

Enforced

Not Enforced

Every Time

Booking Pickup Only

This field has the same value as the Enforce Payment Type on the Items and Payment Vouchers tab on the Payment Type's maintenance form.

If Not Enforced is selected, the item can be purchased with any payment type.

If Every Time is selected, the item can only be purchased with this payment type.

If Booking Pickup Only is selected, when picking up a booking including this item, it can only be purchased with this payment type. If the item is purchased at POS, any payment type can be used.

Note: Changing the configured value here will also change it in Payment Type maintenance, and vice versa.

POS Security Level

No Security

0–9

This field indicates whether selling the Item requires security approval.

Select a security level from 0–9 to require security approval for sales of the item. Depending on the other security settings in effect, POS may prompt the operator to obtain a security PIN from an authorised employee before allowing the item to be sold.

These levels correspond to the POS Security Level of User Groups.

Shipping Method

Not Shipped

From Cinema

From Head Office

From Voucher Management

By 3rd Party

If the Item is purchased on the internet through the Gift Shop, the Shipping Method determines how the item will be delivered to the customer.

Extended Description

1–300 characters

This field can be used to provide detailed comments about an Item that is available for sale on the internet. This is also configurable in the Alternate Language.

Box Office Sundry Item

Cleared

Selected

If the checkbox is selected, the Item will be classed as a Box Office Sundry Item. Items may be configured in this way if you do not wish to track them for stocktake or banking purposes.

Example: A Booking Fee may be configured as a Box Office Sundry Item.

Service Fee

Cleared

Selected

Causes sales of the item to be listed under the Service Fee section of the Daily Revenue report.

3D Glasses

Cleared

Selected

Select this option if this item is a pair of 3D glasses and your site uses Usherpoint. When Usherpoint scans a booking with films that require 3D glasses, it will check how many 3D glasses the booking has. Usherpoint will then provide a message based on how many 3D glasses are in the booking, and how customers are collecting them.

Note: To use this option, you must have attributes with 3D Glasses Required selected. Those attributes must be used by your films that require 3D glasses.

Requires Preparing

Cleared

Selected

If the checkbox is selected, the Item is required to be prepared. Normally this means a Prepare Slip will be printed so that the item can be prepared in another area, such as a Kitchen.

Requires Delivery Information

Cleared

Selected

This setting works in conjunction with the Prompt for Delivery Information setting on the Prompts tab in Workstation maintenance.

When the Item is sold at a Workstation with the setting configured as If Item Requires Delivery, the prompt for delivery information will be displayed only if this checkbox is selected.

Item Delivery Group

Any configured Item Delivery Group

An Item may be configured with an Item Delivery Group if it is to be delivered to the customer at a specific time. This will affect how the order is displayed on the Delivery Screen.

Example: In a restaurant, an order may be delivered as Entrée or a Main Course. In a Gold Class Cinema, an order may be delivered during Trailers or Mid-show.

Loyalty Only

Cleared

Selected

Restricts the Item to purchase by Loyalty members only.

Recognition Only

Cleared

Selected

Requires Loyalty members to have a Recognition to purchase the Item.

This option is only available if Loyalty Only is selected.

Allow Remote Sales

Cleared

Selected

If the Item is to be sold through any Sales Channel other than POS, this field must be selected.

Note: This option is not available for Item Packages.

Gift Shop Pickup Only

Cleared

Selected

If the checkbox is selected, when the Item is purchased online at the Gift Shop, the only Delivery Method available will be the one configured with the Pickup from Site setting.

This can be useful for Items of high value, such as large quantities/books of vouchers or passes, that you do not wish to risk losing in the post.

Note: This checkbox is only available if Available To The Public, Kiosks And Remote Sales Devices is selected.

Allow in-seat Delivery

Cleared

Selected

When selected, patrons can choose to have this item delivered to their seat when they purchase it on remote sales channels (such as Vista Mobile or Web).

You don't need to select this option to allow in-seat delivery for items sold at POS.POS can set up any item to be delivered, as long as you have open sessions. Simply have your POS operators select Delivery Seat at POS.

Note: Allow Remote Sales must be selected for this option to be available.

Available for pick-up at Counter

Cleared

Selected

When selected, patrons can choose to collect this item from a pick-up area when they purchase it on remote sales channels (such as Vista Mobile and Web).

You don't need to select this option to allow pick-up for items sold at POS.

Note: Allow Remote Sales must be selected for this option to be available.

Can be Sold as Complimentary

Cleared

Selected

If the checkbox is selected, the POS operator may select the Compl POS Button and then select the Item to sell it as a complimentary at no cost. Security clearance may be required to perform this operation.

If the checkbox is cleared, a warning prompt will display if an attempt is made to sell the item as a complimentary.

Allow Back Orders

Cleared

Selected

This feature is not implemented.

Restrict to Standard or Discount Promotions

Cleared

Selected

When this option is selected, the Item can only be sold at POS as part of a valid Standard or Discount promotion.

Sales Start Date

Any date

Customers will not be able to purchase this item before this date. This applies to all Vista sales channels.

Tip: You don't need to enter a Sales End Date to have a Sales Start Date.

Sales End Date

Any date

Customers will not be able to purchase this item after this date. This applies to all Vista sales channels.

Tip: You don't need to enter a Sales Start Date to have a Sales End Date.

Report As Promotion

Cleared

Selected

If the checkbox is selected, the Item will be evaluated for inclusion in the Marketing Report's list of Top 10 Promotion Items.

Note: This option is not required for a promotion item; it only affects reporting.

Report As Upsell Item

Cleared

Selected

If the checkbox is selected, the Item will be evaluated for inclusion in the Marketing Report's list of Top 10 Upsell Items.

Note: This option is not required for an upsell item; it only affects reporting.

Report As Combo

Cleared

Selected

If the checkbox is selected, the Item will be evaluated for inclusion in the Marketing Report's list of Top 10 Combo Items.

Note: This option is not required for a combo item; it only affects reporting.

Age Restricted

Cleared

Selected

If the checkbox is selected, the item will be marked as age restricted on POS.

Minimum Age

Any number

If the item is Age Restricted, this field indicates the minimum age a customer must be to purchase it.

Required Action

Manager approval on sale

Operator must enter birthdate

(cleared or selected)

Determines the action required to sell the item:

• Manager approval on sale - manager security approval is required to sell the item.
• Operator must enter birthdate - a prompt appears asking the operator to input the customer's birthdate from a valid ID.

  Both, or just one action, can be selected.

  If no action is selected, but the item is configured as Age Restricted, the minimum birthdate required is displayed with the item in the Order Window.

Takeaway Tax Code

Any configured tax code

The tax code used for this item when your POS staff sell it as takeaway.

POS staff sell items as takeaway by selecting the Takeaway button at POS. The Takeaway button isn't visible by default. You'll need to set it up in POS Button Layouts before your staff can select it.

Standard Cost

Any monetary value

The cost to your organisation to buy the item, per unit. The unit size is determined from the Base Unit option.

The system setting CostModeConcessions determines whether this price represents a tax-inclusive or -exclusive value.

The Standard Cost as a percentage of the selling price is calculated automatically and displayed next to this field.

Retail Price

Any monetary value

The selling price of the item, per unit. The unit size is determined from the Selling Unit option.

The system setting PriceModeConcessions determines whether this selling price represents a tax-inclusive or exclusive value. Prices displayed in places like POS or Digital Signage Menu Boards reflect this setting.

Note: It is not necessary to enter a Retail Price for Component Items, unless your organisation uses Calculates Sales reports.

Options Use Parent Item Price

Cleared

Selected

If the checkbox is selected, the Item's child items inherit its selling price. If the checkbox is cleared, the prices for the child items can be set independently of the parent item.

Example: An item small cola may have two child items; regular cola and diet cola. Either they can have the same price based on that of small cola, or diet cola may be configured more expensive than regular cola.

Note: If the parent item is part of an item package, the item package price will be used.

Variable Price Item

Cleared

Selected

If the checkbox is selected, the Price of the Item will be entered by the POS Operator at purchase. A Variable Price Item will ignore the value in the Retail Price field configured on the item's maintenance form.

Example: Items with this option selected may represent charitable donations, negotiated auditorium hire fees, discounts, and other items without a fixed price.

Note: It is often appropriate to set a POS Securtiy Level for the selling of variable price items.

Minimum

Any monetary value

For Variable Price Items, this field determines the lowest selling price that a POS Operator may enter for the Item.

Note: This option is only available when Variable Price Item is selected.

Maximum

Any monetary value

For Variable Price Items, this field determines the highest selling price that a POS Operator may enter for the Item.

To allow POS operators to enter an unlimited value, enter a Maximum Value of 0.

Note: This option is only available when Variable Price Item is selected.

Discount Item

Cleared

Selected

If the checkbox is selected, the Item represents a discount on a transaction, rather than goods or services sold.

The Price of a Discount Item is subtracted from the value of a transaction, instead of being added it .

POS prevents discount items from being added to a transaction when doing so would cause the value of the transaction to fall below 0.

Note: Often the Variable Price Item field is also selected, and it may be appropriate to set a POS Securtiy Level for selling discount items.

Item for Tab Adjustments

Cleared

Selected

If the checkbox is selected, the Item will represent a Tab Adjustment. Any discounts applied to a POS Tab using the Adjust Tab button in POS are recorded as this item.

It may be appropriate to use the System Setting SecurityDiscountButton to configure security for the Discount button.

Note: Only one concession item can be configured with this option. Selecting this option automatically selects the Variable Price Item and Discount Item settings.

Enter as Percentage

Cleared

Selected

If the checkbox is selected, the discount value will be calculated as a percentage of the total transaction value. The percentage can either be configured with a fixed or a maximum value.

Note: The Enter as a Percentage option is only available when both Variable Price Item and Discount Item are selected.

Default to Total Tax value of Order

Cleared

Selected

This option can be used to cancel out the tax of items in an order.

Example: Some customers may be exempt from paying tax.

If the checkbox is selected, when the Discount Item is added to the order, all other items in the order have their tax value written as Zero.

This means that prices are calculated as net prices that include zero tax, rather than net prices with the tax value removed.

Note: This option is only available when Discount Item is selected.

Base Unit

Any configured Unit of Measure

The Unit of Measure that will use to track quantities of the Item. The Base Unit should correspond to the quantity that the item is purchased in.

Example:

If your organisation buys popcorn kernels in 20kg bags, select KILOGRAM as the Base Unit.

Note: You may need to create an appropriate Unit of Measure.

Warning! Do not modify this option after creating the item. Modifying the base unit will result in inaccurate historical reporting.

Selling Unit

Any configured Unit of Measure

The quantity in which your organisation normally sells the Item.

Example: For cola syrup, or other items that are not sold directly, choose the same unit as the Stock Unit. For chocolate bars or other items that are sold individually, choose EACH.

Stock Unit 1

Any configured Unit of Measure

A Unit of Measure that can be used during Stocktake Entry, and selected when entering Stock Receipts and Adjustments.

This is also the unit of measure that will be used in reports.

Example: If your organisation moves 60 litres of cola syrup per week, units of 1L or 20L may be appropriate. Units of mL would produce numbers in the tens of thousands in the report.

Note: It is advisable to choose a unit that will produce numbers of a reasonable magnitude on reports.

Stock Unit 2-4

Any configured Unit of Measure

Additional Unit of Measure can be configured for use during Stocktake Entry, and selected when entering Stock Receipts and Adjustments.

Include in Stocktake

Cleared

Selected

If the checkbox is selected, the Item will be listed in Stocktakes.

The corresponding dropbox indicates which Stocktake Group the item belongs to.

Note: Even with this option selected, Box Office Sundry Items may be excluded from stock takes. The system setting StocktakeBoxOfficeOnlyItems determines whether this option applies to Box Office sundry items.

Reorder Planning Group

Any configured Stocktake Group

Items may be organised into groups for reordering purposes, according the the frequency with which they are ordered.

The options in the Reorder Planning Group field are the configured Stocktake Groups.

Default Order Unit

Any of the Units of Measure configured in the Item's Stock Details section (Base Unit, Selling Unit, Stock Unit 1–4)

The default Unit of Measure to use when placing orders for this Item.

Received as Item

Any configured Item

When the Item is received into stock, it will be recorded against the Item configured here.

Example: You may place orders for Chocolate Ice Cream, Vanilla Ice Cream, and Strawberry Ice Cream separately, but when you receive them into stock they are all recorded and sold under the single Ice Cream Item.

Note: You cannot select an Item that has already been configured to receive as another Item.

Default Return Unit

Any of the Units of Measure configured in the Item's Stock Details section (Base Unit, Selling Unit, Stock Unit 1–4)

If the Item is able to be returned, select the UOM in which it is returned.

Example: Coke in glass bottles may be able to be returned to the Vendor in Crates for recycling collection.

Note: If the Item has a return unit, the Received With Item field must also be configured.

Received With Item

Any Item configured with the Component as the Item Type

Items that can be returned may come with a receptacle in which they can be returned.

Example: Coke in glass bottles may come with a Crate, in which they can be returned to the Vendor for recycling collection.

The receptacle item is always configured with the Item Type Component, to ensure that it is not able to be accidentally sold.

Note: If the Received With Item field is configured, the Default Return Unit must also be configured.

Minimum Stock Level Required

The minimum Stock Level that needs to be maintained before an order needs to be placed.

This value is used by the Reorder Worksheet to determine when an order needs to be placed.

Time to Make (Min)

This value is used to estimate when the Item should be prepared in order to meet a delivery deadline.

Note: This option only applies to Prepared Items, indicating how long it takes to make the item (in minutes).

Purchase Lead Time (Days)

The number of days it normally takes to receive the Item after placing an order. This value is used by the Reorder Worksheet to determine when an order needs to be placed.

Shelf Life

The shelf life (in days) before the item expires.

Minimum Quantity to Order

The minimum Quantity of this Item to order when placing an order.

This value forms the basis for calculating the Recommended Order amount in the Reorder Worksheet.

Note: The Minimum Quantity to Order is not enforced in the Reorder Worksheet. In the Reorder Worksheet, you can manually enter any quantity required or choose to apply the Recommended Order amount by clicking Load Recommended to Actual.

Order in Multiples of

Value for ordering amount of item stock.

Tare Weight

Any number, to six decimal places.

The weight of the packaging component of a weight-based item, without units, as displayed on integrated scales.

Note: Only enter a value for tare weight if the weight of the packaging needs to be excluded from price calculations for weight-based items. Tare weight can only be used in situations where all scales weigh in the same units.

A number indication the position in which an Item appears on reports.

A Position of 1 indicates that the ticket class is lister first on reports; higher numbers indicate a later position in the reports. 

If the checkbox is selected, the Item will represent a surcharge. 

Note: This option is only available if Booking Fee Item is selected. 

Determines whether the Item will represent a ticket fee and be recorded against sundry item sales rather than box office revenue. 

Note: After the item is linked to the relevant ticket price adjustment, it cannot be marked as Inactive or To be deleted. 

Determines whether a Box Office Sundry Item represents a Star Photo.

When the flagged item is sold, Kiosk takes and prints a Star Photo.

Note: Only one item can be flagged as a Star Photo item. 

Not a Voucher

Select this option if the Item is NOT a Voucher.

Ticket Voucher

Select this option if the Item represents a Voucher that is redeemed for a ticket.

The corresponding dropdown determines the Ticket Type that the voucher is redeemed as.

Payment Voucher

Select this option if the Item represents a voucher with a monetary value that can be used to pay for a transaction

Example: a $20 voucher.

Misc Voucher

Select this option if the Item represents neither a Payment Voucher nor a Voucher that is redeemed as a Ticket Type.

Electronic Voucher

Select this option if the Item represents the process of issuing or recharging a Gift Card that can have a stored value.

The process can be specified in the corresponding Type of Sale dropdown.

Type of Sale

Gift Card Activation

Gift Card Recharge

Voucher Sale

Voucher Recharge

• Gift Card Activation - the item represents purchase of a new gift card.
• Gift Card Recharge - the item represents recharge of an existing gift card at POS.
• Voucher Sale - the item represents purchase of a new voucher.
• Voucher Recharge - the item represents recharge of an existing voucher at POS.

Note: This options available in this field vary depending on the Redeemable Type of the item.

Loyalty Card

Select this option if the Item represents a Loyalty Card that can be sold.

Third Party

Select this option if the Item represents a Voucher that is provided by a third party.

Item Voucher

Select this option if the Item represents a Voucher that is redeemed against another Concession Item.

The corresponding dropdown determines the Item that the voucher is redeemed against.

Validate Online

Cleared

Selected

Vouchers are validated online through the Vista Vouchers And Gift Cards system. If the checkbox is cleared, no validation is required.

Start Voucher No.

The number at which Vouchers will commence. This field is optional.

Note: This is only used at Cinemas that print their own vouchers and coupons at sale time. This is used to control voucher numbers/barcodes that are printed on the voucher.

Last Voucher No. Used

The number at which Vouchers will finish. This field is optional.

Note: This is only used at Cinemas that print their own vouchers and coupons at sale time. This is used to control voucher numbers/barcodes that are printed on the voucher.

Concession Sales Account

Any configured General Ledger Account

The GL Account that Cinema posts this item's sales revenue to.

The default system account for this posting is Concession Revenue.

COGS Account

Any configured General Ledger Account

The GL Account that Cinema posts this item's cost to after it's sold.

The default system account for this posting is Cost of Goods Sold.

Inventory Account

Any configured General Ledger Account

The GL Account that Cinema posts this item's cost to before it's sold.

The default system account for this posting is Inventory.

Inventory Adjustments Account

Any configured General Ledger Account

The GL Account that Cinema posts this item's cost of inventory adjustments to.

The default system account for this posting is Inventory Adjustments.

Received not Invoiced

Any configured General Ledger Account

The GL Account that Cinema posts this item's cost to before you pay the item's invoice.

The default system account for this posting is Uninvoiced Receipts.

Report Codes

1–20 characters

Report Codes can be used to create custom extracts of figures for a 3rd-party system.

Redeemable Type

Not a Voucher

Payment Voucher

Ticket Type Voucher

Miscellaneous Voucher

Loyalty Card

Gift Card

Third Party

Item Voucher

Select what type of voucher the Item represents:

• Not a Voucher - the Item is a normal concession item does not represent a voucher.
• Payment Voucher - the Item represents a voucher with monetary value that can be used to pay for a transaction (i.e. a $20 voucher).
• Ticket Type Voucher - the Item represents a voucher that can be redeemed for a ticket.
• Loyalty Card - the Item represents a loyalty card that can be sold.
• Gift Card - the Item represents the process of issuing or recharging a Gift Card that can have a stored value.
• Third Party - the Item represents a voucher provided by a third party.
• Item Voucher - the Item represents a voucher that can be redeemed for another concession item.

Barcode/Product Code

Any number

The product code associated with the Item.

For voucher items, this is used to associate the Item with a Voucher in Vista Vouchers And Gift Cards.

This column is labelled Barcode if Not a Voucher, Loyalty Card, Electronic Voucher, or Third Party is selected as the Type.

It is labelled Product Code if Payment Voucher, Ticket Type Voucher, Miscellaneous Voucher, or Item Voucher is selected as the Type.

Force use of Barcode

Cleared

Selected

If the checkbox is selected, the Voucher Item must have its barcode scanned to be redeemed.

Example: Vouchers that require validation may have this field selected, whereas vouchers such as newspaper coupons may have this field cleared, since they have no barcodes and are only required to be presented to the POS Operator.

No Duplicate Barcode in Order

Cleared

Selected

If the checkbox is selected, the barcode can only be used once per transaction.

Example: Only one adult ticket voucher may be used per transaction. If there are 2 tickets in the order, one must be paid for.

Serial No. Position

X, Y where X is the start of the range and Y is the end

Indicates where the serial number begins in the barcode. This is usually after the Barcode Code/Product Code prefix and continues through to the end of the barcode.

Example: 6,12 indicates that a voucher item has a 12-digit barcode. This includes a 5-digit Product Code prefix such as V9000 at the beginning, and the serial number starts at the 6th digit and continues through the the 12th (final) digit of the barcode.

If no value is set, the value configured for the system setting BarcodeSerialLocn will be used.

Barcode Length

Any number

The total number of digits in the barcode, including the product code, the serial number, and any checksum digits.

If the Serial No. Position is set and indicates the end position of the barcode, the length can be left blank.

Check Formula

1

2

3

The checksum formula used to validate barcodes.

It is possible to use commas to separate methods.

Example: 3,1 means that method 3 will be used first, and then method 1.

Print on Voucher

Cleared

Selected

If the checkbox is selected, purchasing this Item will print a Voucher which can be taken to another area of the cinema and redeemed.

Example: If an Ice-cream Cone is bought at POS, a voucher may be printed for the customer to take to another area where it can be redeemed, such as an Ice-cream Parlour.

This works in combination with the Print on Voucher setting on the Workstation maintenance form.

Voucher Template

Any Print Template configured as a Voucher

Defines which print template file is used to determine the appearance of the printed voucher.

Note: Print on Voucher must be selected for this field to be valid.

Validate Online

Cleared

Selected

Vouchers are validated online through the Vista Vouchers And Gift Cards system. If the checkbox is cleared, no validation is required.

Generate Barcode on Issue

Cleared

Selected

If the checkbox is selected, POS will access the Vouchers And Gift Cards system to assign a barcode to the voucher item as it is issued.

This is used for vouchers that are printed at POS on purchase. There is no existing barcode, so Vouchers And Gift Cards must generate a barcode to print on the voucher.

Note: This option is only available if Validate online is selected.

Voucher System

Any configured Voucher System record

The method used to connect to Vouchers And Gift Cards for online validation.

Connection methods are configured in the Voucher Control application.

Note: This option is only available if Validate online is selected.

Start Voucher No.

The number at which Vouchers will commence. This field is optional.

Note: This is only used at Cinemas that print their own vouchers and coupons at sale time. This is used to control voucher numbers/barcodes that are printed on the voucher.

Last Voucher No. Used

The number at which Vouchers will finish. This field is optional.

Note: This is only used at Cinemas that print their own vouchers and coupons at sale time. This is used to control voucher numbers/barcodes that are printed on the voucher.

Ticket Type to Redeem As

Any configured Ticket Type

The Ticket Type that the ticket voucher item can be redeemed as. Use the Lookup button to search for a Ticket Type.

Note: This option is only available if Ticket Type Voucher is the selected Type.

Item is Picked Up As

Any configured Concession Item

The Concession Item that the ticket voucher item can be redeemed as. Use the Lookup button to search for a Concession Item.

Note: This option is only available if Item Voucher is the selected Type.

Type of Sale

Gift Card Activation

Gift Card Recharge

Voucher Sale

Voucher Recharge

• Gift Card Activation - the item represents purchase of a new gift card.
• Gift Card Recharge - the item represents recharge of an existing gift card at POS.
• Voucher Sale - the item represents purchase of a new voucher.
• Voucher Recharge - the item represents recharge of an existing voucher at POS.

Note: This options available in this field vary depending on the Redeemable Type of the item.

Third Party Type

Item

Any configured Concession Item

An Item included in the Item Package. This item must belong to one of the following Item Types:

• Normal
• Made at sale time (Recipe)
• Made in advance (Recipe)
• Parent Sales

Note: Items configured as Variable price items and other item packages may not be included in an item package.

Qty in package

Any quantity value

The quantity of each Item that is included in the package.

Price Each

Any monetary value

The price of the Item, as part of the package. This price may differ from the standalone retail price as configured on the item's maintenance form.

Note: This does not affect the price of the package as a whole. In reporting, the individual prices of component items are displayed, not the overall package price.

Sales Tax

Any configured Sales Tax

The tax code associated with the Item as part of the package.

Sales Type

Features

Modifiers

Options

Upsells

The type of alternate items than can be associated with the Item:

• Features are extra items that added to the parent item.

  Example: Additional toppings on a pizza.

• Modifiers are customisations that add or remove ingredients from a prepared item, or affect its preparation.
• Options are different varieties of an item.

  Example: Flavours of a small soft drink.

• Upsells are improved versions of an item, normally at a higher price. Items with upsells are marked with an arrow in the POS order window, allowing an operator to offer the customer the upsell instead of the originally ordered item.

  Example: Larger boxes of popcorn.

Note: The types of alternate items available to an item depend on the item's type.

Insert

Press to add a new alternate item to the list.

Delete

Press to remove the selected alternate item from the list.

Move Up

Press to move the selected alternate item up one place in the list.

Move Down

Press to move the selected alternate item down one place in the list.

Sort List

Press to order the list of alternate items alphabetically.

Display Method

Button

List

Determines whether the alternate items are displayed on buttons, or in a list at POS.

Alternate Items

Any configured Concession Item

A list of child items, representing the features, modifiers, options, or upsells of the Item.

Note: These items must have been created before they can be added to the parent item.

Prompt Texts

1–255 characters

The text displayed as a prompt to assist the POS Operator during the selling process.

Example: "What toppings would you like on your pizza?"

This field is optional. The Alternate Prompt Text determines the prompt displayed if the user is configured as using the Alternate Language.

Enable Smart Modifiers

Cleared

Selected

Automatically presents this Item's components as modifiers at POS.

Modification Groups

The modification groups associated with the Item. POS Operators can select modifiers from these groups to modify this item when it is sold at POS.

Enforce Minimum Quantity

0–999

Requires a POS Operator to add at least this number of Features or Modifiers when selling the Item.

Enforce Maximum Quantity

0–999

The maximum number of Features or Modifiers that the POS Operator can add when selling the Item.

Quantity Free

0–999

The maximum number of Modifiers within a Modification Group that can be applied to an Item at no extra charge.

Note: Vista software will ensure that the item that's offered free is always the one with the smallest cost. However, this may not be the case if system setting QtyFreeInclFreeModifiers is set to Yes. See that system setting's reference information for more details.

Always Display when Listed as Modifier Group

Cleared

Selected

If the checkbox is selected, the Modification Group is displayed as part of the mandatory workflow when an a modifiable Item associated with this modification group is sold at POS.

If cleared, only modification groups that have Enforce Minimum Quantity selected are displayed.

Universal Modification Group

Cleared

Selected

Makes the Modification Group available for an Item when a POS Operator selects Show All Modifiers on the Modifiers screen at POS.

Choose this option to create a modification group that can be applied to all items without having to be manually associated with any specific modifiable item.

Modifier Type

Adjust Stock

Information Only

Adjust Stock - Causes information about the Modifier to appear on prepare slips, and decreases the amount of stock recorded in Vista for the Item when it is sold as a modifier.

Choose this option for modifiers that represent physical stock.

Example: Sauce.

Information Only - Causes information about the Modifier to appear on prepare slips when sold as a modifier.

Choose this option for modifiers that represent preparation techniques.

Example: Medium-rare.

Modifier Description

1–50 characters

When the item is sold as a Modifier, the item will be listed with the Modifier Description on the Modifiers screen on POS.

This is used instead of the default Description configured on the General tab.

Modifier Short Description

1–10 characters

A short name for the item when sold as a Modifier, which is used if the full Modifier Item Description is too long.

Modifier Selling Unit Conversion

Any Unit of Measure, and a Conversion rate

The unit in which the item is sold as a Modifier.

If the selected unit matches the Selling Unit or a Stock Unit configured on the item's Stock Details tab, the corresponding Conversion rate is automatically copied, and the field is made read-only.

If the selected unit is not already defined on the Stock Details tab, a Conversion rate from the item's Base Unit must be defined.

Price Type

No Charge

Use Item Retail Price

Use Modifier Price

• No Charge - indicates that when an item is sold with this Modifier, no extra charge is applied to the order.
• Use Item Retail Price - indicates that when an item is sold with this modifier, the order total is increased by the modifier's standard Retail Price as configured on the Stock Details tab of the maintenance form.
• Use Modifier Price - indicates that when an items is sold with this modifier, the order total is increased by the Modifier Retail Price as configured on the Alternate Items tab.

Modifier Retail Price Incl. Tax

Any monetary value

The extra charge that is added to the order when another item is sold with this Item as a Modifier.

Include Modifier on Receipt

Cleared

Selected

If the checkbox is selected, the Modifier is printed in the [Modifiers] section of the receipt; if the checkbox is cleared, the modifier will not be printed on the receipt.

Available as Smart Modifier

Cleared

Selected

Allows the Item to be listed on POS as a smart modifier.

Prepare in Different Service Area to Modified Item

Cleared

Selected

When selected, this item won't be prepared in the same service area as any items it modifies. Instead, it will be sent to its default prepare area. Example: this item could be Grilled chicken, and it could be used as a modifier for Salad. By selecting this option, you could send this item to the grill, while the salad it is modifying is prepared in a different service area.

Add to Modified Item's Preparation Time

Cleared

Selected

When selected, the preparation time for this item will be added to any items it modifies.

Example: this item could be called Medium rare and have a preparation time of two minutes. You could then use it as a modifier on an item called Steak, which has a preparation time of one minute. When patrons buy the item Steak and select the modifier Medium rare, Steak's preparation time would become three minutes.

Default Prepare Area

Any configured Prepare Area

The table below determines the Prepare Area that the Item is sent to when sold at Workstation in the specified Workstation Groups.

If the Item is sold from a Workstation in a Group with no entry specified in the table, it will be sent to the Default Prepare Area.

Workstation Group

Any configured Workstation Group

Selecting a Workstation Group allows the table to be populated with all Workstations in the selected group.

Sold By Workstation

Any configured Workstation

When the Item is sold at a particular Workstation configured in the table, the override Prepare Area will be used, not the default prepare area configured on the workstation's maintenance form.

Prepare Area

Any Item Prepare and Pickup Area configured to Allow Prepare

The override Prepare Area that will be used for the Item when it is sold at the selected Sold by Workstation.

Redirect

Cleared

Selected

If the checkbox is selected, the Item will be picked up from an area that is different to the default Pickup Area configured for the area that it is prepared in.

Prepare Area

Any Item Prepare and Pickup Area configured to Allow Prepare

When the Item is prepared in an area configured in the table, the override Pickup Area will be used, not the default pickup area configured for the area that it is prepared in.

Pickup Area to Use

Any Item Prepare and Pickup Area configured to Allow Pickup

The override Pickup Area associated with the Prepare Area.

Media Set

Any configured Media Set

The Media Set applied to the Item. The image will be displayed on the item's POS button for profiles created in the POS Designer application.

Drilldown

If a Media Set is selected in the dropbox, clicking the Drilldown button will open Media Set Maintenance to edit that media set.

If no media set is selected, Media Set Maintenance will be opened to create a new media set.

Search

Click the Search button to display a lookup window to locate the desired Media Set in the Media Library application.

Short Desc.

1–10 characters

A short name of the Item. This will be used on POS if the Description is too long.

Description

1–50 characters

The name of an Item. This will be displayed on POS Buttons and in Reports.

Extended Description

1–300 characters

This field can be used to provide detailed comments about an Item that is available for sale on the internet.