The Vouchers, Coupons and Passes form in Head Office Manager, Cinema Manager, or Voucher Manager centralises the maintenance of all cinema-based voucher information, including:

Items
Ticket Types
Payment Types
Payment Buttons

Click Create to create a new item, or select an existing item from the grid to edit it. Go to the Vouchers, Coupons and Passes tab to configure how the item is sold and to set up price and barcode details.

Header

Option	Allowed Values	Description
Voucher	1–50 characters	The name of the voucher. This will be displayed on reports. For example: $50 Gift Voucher
Short Name	1–35 characters	A short name for the voucher. This will be displayed if the full name it too long. For example: $50GV
Sold At Cinema	Cleared Selected	If the checkbox is selected, the voucher can be sold at the cinema; if it is cleared, it will not. For example: A $50 gift voucher may be sold at the cinema, but a newspaper coupon voucher will not. Note: The settings on the main Vouchers, Coupons and Passes tab will only be available if this option is selected.
Redeemed	Cleared Selected	If the checkbox is selected, the voucher can be redeemed at the cinema; if it is cleared, it can not. For example: In a multi-site organisation, one site may have a Gold Class cinema, while the others do not. The other sites may still sell Gold Class vouchers, but they will not redeem them because they don't have a Gold Class cinema. Note: The settings on the Redemption Details tab will only be available if this option is selected.

Vouchers, Coupons and Passes tab

The settings on this tab are used to configure an item which represents the voucher, determining how the voucher can be sold. When a new voucher is created, it can be linked to an item in one of two ways; either the input fields on the Vouchers, Coupons and Passes tab can be used to create a new item record, or the Link Item To Voucher Master button can be used to select an existing item record to represent the voucher.

Note: The settings on this tab are only available when Sold at Cinema is selected.

Option	Allowed Values	Description
Description	Any configured item class	The name of the item that will represent the voucher. By default this will be copied from the name entered in the Voucher field at the top of the Vouchers, Coupons and Passes form. This can be overridden here.
Item Class	Any configured item class	The item class that the item belongs to. Item classes are used to group similar items together for reporting purposes.
Vendor	Any configured vendor	The default vendor from which the item is purchased. Note: This can be overridden on the Reorder Worksheet.
Tax Code	Any configured sales tax	The sales tax that will be used when this item is purchased.
Retail Price	Any monetary value	The price of the item that represents the voucher.
Payment Group	Any configured payment group	If an item represents a voucher that is sold at POS, it may be configured with a payment group if it requires tracking by quantity and/or value. For example: When you are setting up a gift voucher to sell at POS, the item representing the voucher may be counted (similar to counting cash) by tracking it as a payment group. Note: If the item does not represent a voucher, this field should be left blank. If other standard concession items are configured with a payment group, such as cash, the cashier cash up and daily cash up processes will be affected with incorrect figures.
HO Item Code	1–15 characters	A a code used to link the item to an HO item. This is only required if your cinema is using Head Office. There can be a 1-to-1 relationship between items and HO items, or multiple items can be configured with the same HO item code. For example: M&Ms and Jaffas may have the same HO item code which corresponds to Candy, allowing Head Office to produce consolidated Reports.
Check Formula	1 2 3	The checksum formula used to validate barcodes. It is possible to use commas to separate methods. For example: 3,1 means that method 3 will be used first, and then method 1.
Serial No. Position	X, Y where X is the start of the range and Y is the end	Indicates where the serial number begins in the barcode. This is usually after the Barcode Code/Product Code prefix and continues through to the end of the barcode. For example: 6,12 indicates that a voucher item has a 12-digit barcode. This includes a 5-digit Product Code prefix such as V9000 at the beginning, and the serial number starts at the 6th digit and continues through the the 12th (final) digit of the barcode. If no value is set, the value configured for the system setting BarcodeSerialLocn will be used.
Barcode Length	Any number	The total number of digits in the barcode, including the product code, the serial number, and any checksum digits. If the Serial No. Position is set and indicates the end position of the barcode, the length can be left blank.
Validate Online	Cleared Selected	Vouchers are validated online through Vista. If the checkbox is cleared, no validation is required.
No Duplicate Barcode in Order	Cleared Selected	If the checkbox is selected, the barcode can only be used once per transaction. For example: Only one adult ticket voucher may be used per transaction. If there are 2 tickets in the order, one must be paid for.
Force use of Barcode	Cleared Selected	If the checkbox is selected, the voucher item must have its barcode scanned to be redeemed. For example: Vouchers that require validation may have this field selected, whereas vouchers such as newspaper coupons may have this field cleared, since they have no barcodes and are only required to be presented to the POS Operator.
Unit of Meaure	Any configured unit of measure	The unit of measure that will be used to track the quantity of vouchers. For example: Each or Books.
Link Item To Voucher Master		Clicking the Link Item To Voucher Master button will display a list of concession items configured as vouchers. The voucher will be represented by the selected item, and the fields on the Vouchers, Coupons and Passes tab will be populated with the values from the selected item's maintenance form. Note: If the voucher is already linked to an item, a dialog box will appear confirming that you want to change the item which represents the voucher.
Edit Item		Clicking the Edit Item button will open the maintenance form of the item that the Voucher is linked to.
Barcode/Product Code	Any number	The product code associated with the item. For voucher items, this is used to associate the item with a voucher in Vista. This column is labelled Barcode if the Type is any of: Not a Voucher, Loyalty Card, Electronic Voucher, or Third Party. It is labelled Product Code if the Type is any of: Payment Voucher, Ticket Type Voucher, Miscellaneous Voucher, or Item Voucher.

Redemption Details tab

The Redemption Details tab allows redemptions or payments to be linked to the voucher, determining how the voucher can be redeemed.

Note: The settings on the Redemption Details tab are only available if the Redeemed option is selected at the top of the Vouchers, Coupons and Passes form.

Option	Description
Create Redemption or Payment	Clicking the Create Redemption or Payment button displays a box where a redemption type can be linked to the voucher.
Unlink Redemption or Payment	Clicking the Unlink Redemption or Payment button will remove the selected redemption type from the list. The voucher will no longer be linked to this redemption type.

The other settings displayed on this tab vary according to how the selected redemption is configured:

Ticket Redeemed

The following settings are only displayed on the Redemption Details tab when the selected redemption is configured as a Ticket Redeemed. This determines which ticket type the voucher is redeemed as.

The fields displayed on the General, Barcodes and Price Cards tabs correspond to those contained in Ticket Type maintenance. When a new ticket redeemed redemption is created, either a new ticket type can be configured here on the redemption details tab, or the redemption can be linked to an existing ticket type.

Edit Ticket Type

Option	Description
Edit Ticket Type	Clicking the Edit Ticket Type button opens the Ticket Type maintenance form of the ticket type linked to the ticket redeemed redemption.

General

Option	Allowed Values	Description
Description	1–25 characters	The name of the ticket type. This will be displayed on reports. It can also be configured in the Alternate Language.
Short Name	1–8 characters	A short name for the ticket type. This will be displayed if the Description is too long. It can also be configured in the Alternate Language.
Ticket Class	Any configured ticket class	The ticket class that the ticket type belongs to. This is used to group ticket types together in reporting.
Ticket Code	1–2 characters	A unique two-characters code to identify the ticket type by.
Area Category	Any configured area category	The configured area category will restrict the ticket type's availability to sessions in screens that are also configured with that area category. For example: A ticket type called Premium may only be available in an area category also called Premium.
Price	Any monetary value	Indicates the default price that the ticket type will have when added to a new price card. This can be edited and overridden on the price card.
Sales Tax	Any configured sales tax	Indicates the default sales tax that the ticket type will have when added to a new price card. This can be edited and overridden on the price card.
HO Code	1–10 characters	A ticket type may be configured with the same HO code at all sites in order to produce consolidated reports at Head Office. This field is also used to validate tickets for card promotions.
Payment Group	Any configured payment group	If a ticket type is configured as a Complimentary or a Redemption/Voucher, it will also be configured with a payment group to allow the quantity and/or value of the vouchers to be tracked.
Sequence	Any number	Indicates the default sequence number that the ticket type will have when added to a new price card. This can be edited and overridden on the price card.

Barcodes

Option	Allowed Values	Description
Reusable or Member style ticket	Cleared Selected	If the checkbox is selected, the voucher will be classed as a Reusable or Member style ticket.
Validate Online	Cleared Selected	If the checkbox is selected, the voucher must be checked online for validity in order to be processed at POS. If the checkbox is cleared, no validation takes place. It is up to the POS operator to accept only valid vouchers.
Enforce Unique Barcode in Order	Cleared Selected	If the checkbox is selected, a check is performed to make sure there is only one instance of that voucher barcode present in the order. If the checkbox is cleared, no check takes place.
Voucher/Card No. Length	0–9999	The total number of digits in the barcode, including the barcode prefix, the serial number, and any checksum digits. If the Serial No Position is set and indicates the end position of the barcode, this field can be left blank.
Check Formula Method	1 2 3	The checksum formula used to validate barcodes. It is possible to use commas to separate methods. For example: 3,1 means that method 3 will be used first, and then method 1.
Serial No Position	X, Y Where X is the start of the range and Y is the end	Indicates where the serial number begins in the barcode. This is usually after the barcode prefix and continues through to the end of the barcode. For example: 6,12 indicates that a voucher item has a 12-digit barcode. This includes a 5-digit barcode prefix such as V9000 at the beginning, and the serial number starts at the 6th digit and continues through the the 12th (final) digit of the barcode. If no value is set, the default value configured by the system setting BarcodeSerialLocn is used.
Barcode	Any voucher code	Enter the voucher code from a voucher type to link the ticket type to that voucher. When a ticket voucher is used it is redeemed as the ticket type it is linked to. It is possible to configure multiple different voucher types that redeem as the same ticket type. The barcode/voucher code also serves as the barcode prefix that goes before the serial number.

Price Cards

Option	Allowed Values	Description
Current Price Cards	Any configured price card	This list displays all price card that include the ticket type.
Available Price Cards	Any configured price card	This list displays all available price cards that do not include the ticket type.
Show inactive Price Cards	Cleared Selected	If the checkbox is selected, inactive price cards that include the ticket type will also be shown in the Current Price Cards list. If the checkbox is cleared, only active price cards including the ticket type will be displayed.
<		Adds the selected available price card to the Current Price Cards list. This will add the ticket type to that price card.
>		Removes the selected price card from the Current Price Cards list. This will remove the ticket type from that price card.

Scanned Payment Voucher

The following settings are only displayed on the Redemption Details tab when the selected redemption is configured as a Scanned Payment Voucher. This links a payment voucher to the voucher, determining how it can be redeemed.

The fields displayed correspond to those contained in Payment Voucher maintenance. When a new scanned payment voucher redemption is created, either a new payment voucher can be configured here on the redemption details tab, or the redemption can be linked to an existing payment voucher.

Option	Allowed Values	Description
Edit Scanned Voucher		Clicking the Edit Scanned Voucher button opens the Payment Voucher maintenance form of the payment voucher linked to the scanned payment voucher redemption.
Description	1–25 characters	The full name for the payment voucher. This will be displayed on reports. This can also be configured in the Alternate Language.
Short Name	1–10 characters	A short name for the payment voucher. This will be displayed on POS and Kiosk, or if the Description is too long. This can also be configured in the Alternate Language.
Payment Type	Any configured Payment Type	The payment type that the payment voucher is associated with. This affects how the payment voucher is tracked at POS, by determining what payment group it is included in for cash up and reconciliation.
Value	Any monetary value	The monetary value that the payment voucher represents. For example: $20
Record Actual Purchase Value	Cleared Selected	If the checkbox is selected, when the payment voucher is redeemed, the transaction value will be recorded as the redemption value. Important! This option requires that you also select the option Do Not Supply Change on the Payment Button maintenance form. If your organisation does not supply change for payment vouchers, this can be used to calculate the difference between the value that vouchers are sold for and the value that vouchers are redeemed for. For example: A voucher is sold for $100 and redeemed for a transaction with a value of $80 with no change supplied. If Record Actual Purchase Value is selected, $80 will be recorded as the redemption value, enabling calculation of the $20 difference between sale value and redemption value.
Validate Online	Cleared Selected	If the checkbox is selected, the payment voucher will be validated online. If the checkbox is cleared, no validation is required.
Barcode Code / Product Code	1–30 characters	A payment voucher may have a standard code that is the same for all vouchers of this type, and forms a part of their barcodes. This is used to associate the payment voucher with a voucher type. For example: The barcodes of all $20 payment vouchers may begin with PV20.
Serial No Position	X, Y where X is the start of the range and Y is the end	The range that the serial number occupies in the larger barcode after the barcode code / product code. For example: 5,12 indicates that a payment voucher has a 12-digit barcode. This includes a 4-digit product code such as PV20 for $20 vouchers at the beginning, and the serial number starts at the 5th digit and continues through the the 12th (final) digit of the barcode. This configuration would produce a barcode and serial number such as PV20XXXXXXXX.
Barcode Length	Any number 1–255	The total number of digits in the barcode, including the product code and the serial number. If the Serial No. Position is set and indicates the end position of the barcode, the length can be left blank.
Enforce Barcode	Cleared Selected	If the checkbox is selected, the payment voucher must have its barcode scanned to be redeemed. For example: Vouchers that require validation may have this field selected, whereas vouchers such as newspaper coupons may have this field cleared, since they have no barcodes and are only required to be presented to the POS operator.
Unique Barcode (can only redeem once)	Cleared Selected	If the checkbox is selected, the same barcode may not be used more than once ever. For example: A voucher that must be forfeited after use may have this field selected. Tip: This cannot be selected if Unique Barcode per Payment is selected.
Unique Barcode per Payment (can redeem one per transaction)	Cleared Selected	If the checkbox is selected, the same voucher may not be used more than once per transaction. For example: Only one adult ticket voucher may be used per transaction. If there are 2 tickets in the order, one must be paid for. Note: This cannot be selected if Unique Barcode is selected.
Item	Any configured concession item	The item that the voucher represented by this payment type can be redeemed against.
Enforce Payment Type	Not Enforced Every Time Booking Pickup Only	This field has the same value as the Enforced field in Bulk Items. If Not Enforced is selected, the item can be purchased with any payment type. If Every Time is selected, the item can only be purchased with this payment type. If Booking Pickup Only is selected, when picking up a booking including this item, it can only be purchased with this payment type. If the item is purchased at POS, any payment type can be used. Note: Changing the configured value here will also change it in Bulk Items, and vice versa.
Item Price To Use	Item Retail Price Voucher Price	If Item Retail Price is selected, the amount charged for the item will be the configured value in Bulk Items. The value of the voucher may be larger or smaller than this price, so change or additional payment may be required. If Voucher Price is selected, the amount charged for the item will be the configured value in Payment Voucher maintenance; that is, the item will be sold for whatever the exact value of the voucher is.

Miscellaneous Voucher

The following settings are only displayed on the Redemption Details tab when the selected redemption is configured as a Miscellaneous Voucher. This links a payment type to the voucher.

The fields displayed correspond to those contained in payment type maintenance. When a new miscellaneous voucher redemption is created, either a new payment type can be configured here on the redemption details tab, or the redemption can be linked to an existing payment type.

Option	Allowed Values	Description
Edit Miscellaneous Voucher		Clicking the Edit Miscellaneous Voucher button opens the Payment Type maintenance form of the payment type linked to the miscellaneous voucher redemption.
Description	1–30 characters	The name of the payment type. This will be displayed on Reports.
Short Description	1–15 characters	A short name for the payment type. This will be displayed if the Description is too long.
Card Name	1–30 characters	A card name used by the payment connector for this payment type. This must match a card type as specified in Card Definition maintenance.
Payment Group	Any configured payment group	The payment group that the payment type belongs to. Note: Some payment types will have a 1-to-1 relationship with their payment group, others will not. For example: Cheques may be the only payment type included in the payment group Cheques, however the payment types Visa, Amex and MasterCard may all be included in the payment group Credit Cards.
Type Code	1–2 characters	A unique code by which to identify the payment type.
List Payment Types
HO Upload Code	1–10 characters	A payment type can be configured with the same HO Code at each site in a circuit to allow for consolidated reporting by Head Office. This field is only required if your business uses Vista Head Office.
Fixed Value	Any monetary value	A payment type such as a voucher may have a fixed value. For example: $20. Note: This option is only available if Denomination is selected. It is not available for payment types belonging to foreign currency payment groups.
Tender Category	Any tender category	The type of payment that the payment type is classed as. For example: Debit Card, Credit Card, Voucher. Note: In payment types based on a foreign currency payment group, this option is restricted to No type specified.