Event form

Event Name

1–50 characters

The name of the Event. This will be displayed on Reports.

For example: Film Festival 2001.

This can also be configured in the Alternate Language.

Short Description

1–10 characters

A short code for the Event. This will be displayed if the full name is too long.

For example: FF01.

This can also be configured in the Alternate Language.

Description

1–300 characters

Comments about the Event. These can be configured to display on the event's details on Vista Web.

This can also be configured in the Alternate Language.

HO Code

1–10 characters

This allows an Event to have the same code at all Sites for consolidated reporting purposes. This field is only required if your organisation uses Head Office.

Opening Date

Any date, in your computer's local date format

The starting date of the Event.

Closing Date

Any date, in your computer's local date format

The finishing date of the Event.

GL Account

Any account option in the drop-down menu.

Displays all the General Ledger Accounts that are available.

Web Graphic Name

1–30 characters

The filename of the image that will be displayed on Vista Web for the Event. The file must be on the Web server.

Coming Soon

Cleared

Selected

Films belonging to an Event marked as coming soon will be shown on the Coming Soon page in Vista Web.

Show Films Independently

Cleared

Selected

If this checkbox is selected, Films associated with this Event will not be displayed in the main section with other films.

For example: Films associated with a Film Festival may be displayed on a different page on Vista Web.

Media Set Links

Event Poster Graphic

Event Advertising Media

The context in which the corresponding Media Set is used.

• Event Poster Graphic: sessions that are part of an event can be displayed with a small to medium format poster image.
• Event Advertising Media: large format advertising image.

Media Set

Any configured Media Set

The Media Library media set used in the selected context.

When no Media Set is selected, click to open the Media Library application and create a new media set.

When a Media Set is selected, click to drill down and open the media set to edit.

Click to open the Media Library lookup.

Drag one or more media files

Media files can be dragged directly from Windows Explorer onto the film record. Save the film record to automatically create a new media set.