Enforcing ordering limits on purchase orders

You can place limits on the amount of stock that can be ordered through purchase orders.

If your organisation uses Head Office, you can configure unapproved and approved quantity and value limits on the Reorder Worksheet Limits tab on the Site form. These can then be downloaded to cinemas, where the data is read-only.

You can also configure limits in the Vendor form to restrict the amount and value that can be ordered from specific vendors.

If you create these limits, when someone creates a purchase order, Cinema Manager will check if it exceeds any limits. If the order exceeds the unapproved limits, the person creating the order may be prompted for security (if required by the system setting SecurityOverOperationalLimit) before being able to approve the order.

• If they have the required security level, the purchase order's status will set to Approved.
• If you don't have the required security level, the status will set to Awaiting Approval; a prompt will display indicating the User Group required to approve the order.

If the order exceeds the approved or vendor limits, Cinema Manager won't let the order be created.

Note: The Maximum per Line limits cannot be exceeded by any user in Cinema Manager—as with Maximum Approved limits.