YP [25/10/2022]: This hasn't been edited or published because Time Clock is not yet in Cloud. Verify this info before publishing.

The Staff times maintenance form in Head Office and Cinema Manager displays data from Time Clock and lets you manage and approve your staff's clock on and clock off information.

Managers can adjust any incorrect time details. For example, a staff member might:

tap Clock On with the wrong Cinema, Work Area or Shift;
forget to Clock On, and accidentally works an hour before clocking on;
forget to Clock Off before they leave.

If no corrections are required, records can be approved.

Important! Manually editing Staff time records can have unintended consequences. We recommend following the Overtime recommended practice guidelines.

Staff time

Option	Allowed values	Description
Employee	Any configured User	The user for which the staff time record was created.
Cinema Working Day	Any date, in your computer's local date format	The date on which the Staff Time record took place.
Status	Open Approved Review Required	The status of the Staff Time record.
Cinema	Any configured Cinema	The Cinema where the Staff Time record took place. This can be selected when clocking on in Staff Clock.
Work Area	Any configured Work Area	The Work Area where the Staff Time record took place. This can be selected when clocking on in Staff Clock.
Shift	Any configured Shift in the selected Work Area	The Shift associated with the Staff Time record. This can be selected when clocking on in Staff Clock.
Pay Type	1–10 characters	The type of payment an employee receives, which determines how they are paid.
POS Session	Any POS Session for the specified Cinema Working Day	The POS Session associated with the Staff Time record. Note: If the Shift associated with the record is not a POS shift, there will be no POS session specified.
Hours	Any date and time, in your computer's local date and time format	The actual hours for which the employee was Clocked On.
Paid Clock On/Off	Any date and time, in your computer's local date and time format	When a Staff Time record is generated from Staff Clock, the Paid Clock On/Off fields default to the same time as the Hours, rounded to the nearest five minutes. Tip: The Paid Clock On/Off times can then be edited in Staff Time maintenance, if corrections or adjustments are required.
Early Clock Off Reason	Any configured overtime reason	If an employee has worked less than half their shift (the Paid Clock Off time entered is earlier than the shift end time), the relevant reason must be selected from the dropdown menu to enable Reporting Time to be calculated. When editing the staff time record, this field is required if the system setting STAFFCLOCK.EarlyClockOffReasonRequired is set to Yes.
Paid (hr:min)	n/a	This field cannot be edited. It is automatically calculated based on the Paid Clock On and Paid Clock Off fields.
Break (hr:min)	Any time value	This field specifies the length of the Break taken by the staff member.
Paid	cleared selected	If the checkbox is selected, the Break time is paid; if the checkbox is cleared, the break time will be deducted from the Net Paid Hours.
Net Paid Hours (hr:min)	n/a	This field cannot be edited. It is calculated automatically based on the Paid (hr:min) and Break (hr:min) fields. If the Paid break checkbox is selected, the Net Paid Hours (hr:min) will be equal to the Paid (hr:min) hours. If the Paid break checkbox is cleared, the Net Paid Hours (hr:min) will be equal to the Paid (hr:min) hours minus the Break (hr:min) value.
Reporting Time	n/a	Reporting Time is automatically calculated based on the Paid Clock On, Paid Clock Off, and Early Clock Off Reason fields.
Total Hours (hr:min)	n/a	The total number of hours for which the employee is paid, factoring in actual hours worked, breaks, and Reporting Time.
Uploaded to Head Office	cleared selected	If the checkbox is selected, this indicates that the Staff Time record has been uploaded to Head Office; if it is cleared, the record has not yet been uploaded. Note: This field is read only and cannot be edited, and is only relevant if the Head Office module is installed.
Payroll Comment	1–50 characters	This field can be used to make any additional notes or comments required concerning the Staff Time record.

Pay rates

Note: Only the Hourly Rate field can be edited on this tab. All other fields are automatically populated and cannot be edited.

Option	Allowed Values	Description
Pay Rate	Standard Rate Daily Overtime Rate 1-4 Weekly Overtime Rate 1-4 Consecutive Day Overtime 1-4	A Staff Time record can be associated with Standard and/or Overtime Pay Rates. The Standard Rate applies until such time as each Daily Overtime, Weekly Overtime, or Consecutive Day Overtime threshold is reached. Once a threshold is reached, the Pay Rate associated with the threshold comes into effect. Overtime thresholds are defined in Staff Time Breakdown Configuration. The number of overtime rates available is defined by the system setting STAFFTIME.OvertimeNumberOfRates. A Staff Time record may include paid hours that are either all at the Standard Rate, all at the Overtime rate(s), or a combination of the rates if the employee crosses any overtime threshold during the working period associated with the record.
Hourly Rate	Any monetary value	The Standard Hourly Rate for an Employee in Staff Time maintenance can be determined in three ways: If the employee associated with the Staff Time record has an entry for the relevant Work Area configured in the Rate Cards application, this will correspond to the Standard Hourly Rate in Staff Time maintenance. If the employee has no Rate Cards entry, the Standard Hourly Rate in Staff Time maintenance will default to the Default Cost Rate as configured for the employee in User maintenance, or the Std Cost Rate Per Hour as configured in Work Area maintenance—whichever is higher. The Overtime Hourly Rate will correspond to the Overtime Rate configured in the employee's Rate Card entry. If no Overtime Rate is specified in the Rate Card entry, the Overtime Hourly Rate in Staff Time maintenance will default to the same as the Standard Hourly Rate. Note: This field can be edited to override the pay rate configured in the Rate Cards application, User or Work Area maintenance.
Cost Type	Rate Card User Work Area	The Cost Type indicates where the Hourly Rate is coming from; Rate Cards, User or Work Area maintenance. Note: This field cannot be edited.
Paid Hours (hr:min)	n/a	The value in the Paid Hours field corresponds to the Net Paid Hours field on the main Staff Time tab of the record. Note: This field cannot be edited.
Amount to Pay	n/a	The Amount to Pay field is automatically calculated based on the Paid Hours and the Hourly Rate. Note: This field cannot be edited.

See also

Staff skills

Staff times

Work areas

Overtime and editing staff records

Overtime recommended practice