Payment groups are used to track actual amounts held at POS, and to group similar payment types together for reconciliation purposes.
Payment groups are managed in the Payment groups maintenance form in Head Office and Cinema Manager.
For example, you might have a payment group named Credit cards that includes the Mastercard, Visa, Amex and Diners payment types, and a payment group called Cash that includes all your cash denomination payment types.
Some payment groups you may want to configure:
- Debit cards
- Credit cards
- Vouchers sold
- Vouchers redeemed
In some cases, there is a 1-to-1 relationship between a payment group and payment type. For example, the payment group Cheques contains the single payment type Cheques.
There are three cash management modes set by the system setting CASHMANAGEMENT.CashManagementMethod that affect Payment Groups.
If you're using FUNDMGMT mode, the Payment group form will include options for setting up reconciliation procedures. Use the forms Reconciliation and Deposits, Fund Counts, and the Cash Calculator tab to determine the payment types that will appear in reconciliation procedures.
To track vouchers, we recommend that you create two separate payment groups: one for sales and one for redemptions.
For payment groups that are countable (for example: cash and vouchers), ensure that you select a Default Payment Type so that overs and shorts are reported correctly in the Daily Posting Journal.