Manage user groups at cinemas with the User Groups form. You can find these forms in an app's Maintenance section.

Form functionality

The User Group form functionality available to you depends on which Vista Cloud app you're using.

For example, User Group forms in Voucher Manager have only four tabs (User Group, Assigned User Groups, Report Group Rights, Application Right) whereas User Group forms in Head Office have these same four tabs, plus two more (Circuit Messaging Rights, Group Sales Security).

Additionally, the Modules available on each User Group form differ depending on which User Group form you're using.

Head Office forms

In Head Office only, you have access two versions of a User Group form:

Head Office User Group form.
Cinema User Group form.

The Head office User Group form is normally used for managing changes to Cinema User Groups across a circuit.

The Cinema User Group forms are normally imported to be used as templates for each type of user group across the circuit. These forms are usually only used once, during set up, and are distinct from the User Group forms access through Cinema Manager.

User Group form fields

User Group tab

Option

Allowed Values

Description

Versions available

User Group Code

1–4 characters

A unique code by which to identify the User Group.

Note: This option is only available when creating a new user group. Once the record has been saved, this field will no longer be visible for editing.

Cinema Manager

Head Office

Head Office (Cinema)

Voucher Manager

Type

Head Office

Cinema

Identifies which type of form is being used.

Note: Cinema forms are only created during the on-premises to cloud migration process.

Head Office

Description

1–15 characters

The name of the User Group.

For example: Managers, Supervisors.

Cinema Manager

Head Office

Head Office (Cinema)

Voucher Manager

Full access to modules

cleared

selected

If the checkbox is selected, users in the User Group will have full access permissions in all maintenance forms.

If the checkbox is cleared, access permissions for the User Group must be individually configured for each maintenance form.

Note: If the checkbox is selected, all the fields below will be hidden.

Cinema Manager

Head Office

Head Office (Cinema)

Voucher Manager

Modules

All Back Office modules

The cabinet and corresponding maintenance forms are displayed in the table.

For example: Ticket Types (cabinet) and Ticket Type (maintenance form).

The cabinet and maintenance form permissions are listed in the corresponding columns. The permissions are displayed based on the letter codes determines in the User Permissions section of this form.

Head Office

Voucher Manager

Select All Modules

Clicking select all modules will select every cabinet and maintenance form entry in the table. The settings then configured in the User Permissions section will apply to all modules.

Head Office

Voucher Manager

Cabinet Editing

(None)

Read (R)

Create/Edit/Delete (RW)

The permissions that the User Group has for editing data in cabinets.

(None) - no permissions, users in the group cannot open this cabinet.
Read (R) - read only, users may access the cabinet and view data but not edit.
Create/Edit/Delete (RW) - read and write, the user can change data within the cabinet grid if the fields are set to editable.
The letter code, i.e. R or RW, will be displayed in the cabinet column of the selected module once the Apply button has been clicked.

Note: If the selected entry in the Modules table is a maintenance form, (None) will be the only option.

Head Office

Voucher Manager

Cabinet Views

(None)

Private Views (P)

Global Views (G)

Administrator Rights (PGA)

The permissions that the User Group has for editing cabinet/module views. Private Views can be used only by the user that created them, and Global Views can be viewed by all users.

(None) - the user cannot create views for the cabinet, normally only selected if Cabinet Editing is also (None).
Private Views (P) - The user can view base views and create and view private views.
Global Views (PG) - The user can view base views and create and view both global and private views.
The letter code, i.e. P or PG, will be displayed in the cabinet column of the selected module once the Apply button has been clicked.

Note: Users do not have Administrator (A) rights to change base views, as these are maintained and released by Vista as required.

If the selected entry in the Modules table is a maintenance form, (None) will be the only option.

Head Office

Voucher Manager

Maintenance Form

Read (R)

Create (I)

Edit (E)

Delete (D)

(selected or cleared)

The permissions that the User Group has for viewing and editing data in maintenance forms.

If all checkboxes are cleared, users in this groups will not be able to access the selected maintenance form.
If the Read (R) checkbox is selected, users in this group will be able to view the selected maintenance form's data.
If the Create (I) checkbox is selected, users in this group will be able to create and add data to the selected maintenance form.
If the Edit (E) checkbox is selected, users in this group will be able to edit existing data in the selected maintenance form.
If the Delete (D) checkbox is selected, users in this group will be able to delete existing data in the selected maintenance form.

Note: If the selected entry in the Modules table is a cabinet, these options will not be available.

Head Office

Voucher Manager

Apply

Clicking the Apply button will apply the specified User Permission(s) to the selected Module(s).

Note: This does not save the configured settings. The save button must still be clicked to permanently save the User Group application's data.

Head Office

Voucher Manager

Assigned User Group tab

The settings on this tab configure which other User Groups the users in this group can modify in User maintenance.

For example: It may be appropriate to allow Managers to edit all users, but Supervisors may only edit regular users below them, and not managers above them.

Option	Allowed Values	Description	Versions available
This User Group can Fully Modify Any User in User Maintenance	cleared selected	If the checkbox is selected, users in this group will be able to edit all User Groups. If the checkbox is cleared, the User Groups that users in this group can modify must be individually specified. Note: If the checkbox is selected, all the fields below will be hidden.	Cinema Manager Head Office Head Office (Cinema) Voucher Manager
Available User Groups	Any configured User Group	The User Groups that have not been added to the list that users in this group can modify.	Head Office Voucher Manager
User Groups this User Group May Modify	Any configured User Group	The User Groups that have been added to the list that users in this group can modify.	Head Office Voucher Manager
>>		Adds all Available User Groups to the User Groups this User Group May Modify.	Head Office Voucher Manager
>		Adds the selected Available User Group to the User Groups this User Group May Modify.	Head Office Voucher Manager
<		Removes the selected Available User Group from the User Groups this User Group May Modify.	Head Office Voucher Manager
<<		Removes all Available User Groups from the User Groups this User Group May Modify.	Head Office Voucher Manager

Report Group Rights tab

The settings on this tab determine which Reports that users in this group can view.

For example: It may be appropriate to allow managers access to all Report Classes, but supervisors may be restricted to accessing reports in the Stock Reports group.

Option	Allowed Values	Description	Versions available
This User Group can View All Report Groups	cleared selected	If the checkbox is selected, users in this group will be able to view reports in all Report Class. If the checkbox is cleared, the Report Class that users in this group can modify must be individually specified. Note: If the checkbox is selected, all the fields below will be hidden.	Cinema Manager Head Office Head Office (Cinema) Voucher Manager
Available Report Groups	Any configured Report Class	The Report Classes that have not yet been added to the list that users in this group can view.	Head Office Voucher Manager
Report Groups this User Group can View	Any configured Report Class	The Report Classes that have already been added to the list that users in this group can view.	Head Office Voucher Manager
>>		Adds all Available Report Classes to the Reports this User Group can View.	Head Office Voucher Manager
>		Adds the selected Available Report Class to the Reports this User Group can View.	Head Office Voucher Manager
<		Removes all Available Report Classes from the Reports this User Group can View.	Head Office Voucher Manager
<<		Removes the selected Available Report Classes from the Reports this User Group can View.	Head Office Voucher Manager

Circuit Messaging Rights tab

Option

Allowed Values

Description

Versions available

Allow users to access Circuit Messaging

cleared

selected

Determines whether Users assigned to the selected User Group are able to log into Circuit Messaging.

Head Office

Group Sales Security tab

Requires Group Sales

Option	Allowed Values	Description	Versions available
Users have Access to Vista Group Sales	cleared selected	Determines whether users belonging to this User Group may log into the Group Sales website.	Head Office
Full Edit (Booking Security Level)	cleared selected	Users belonging to this User Group can create new bookings and edit bookings created by any sales person.	Head Office
Personal Edit (Booking Security Level)	cleared selected	Users belonging to this User Group can create new bookings and edit their own bookings, or the internal notes of other users' bookings.	Head Office
Internal Notes	cleared selected	Users belonging to this User Group can view and edit the internal notes of bookings, but cannot create new bookings.	Head Office
View (Booking Security Level)	cleared selected	Users belonging to this User Group can view bookings, but cannot create or edit any bookings.	Head Office
Revert Booking Status	cleared selected	Users belonging to this User Group can change the current status of a booking back to an earlier status.	Head Office
Add Payments	cleared selected	Users belonging to this User Group can access the Add Payments page in Group Sales.	Head Office
Add Zero Value Bookings	cleared selected	Users belonging to this User Group can advance the status of a booking even if there are no charges associated with the booking.	Head Office
Reverse Invoices	cleared selected	Users belonging to this User Group can reverse a booking's associated invoice.	Head Office
Override prices	cleared selected	Users belonging to this User Group can override existing prices.	Head Office
Edit	cleared selected	Users belonging to this User Group can create and edit company and contact information.	Head Office
View	cleared selected	Users belonging to this User Group can search for and view company information, but cannot edit the information.	Head Office
None (Companies and Contacts Security Level)	cleared selected	Users belonging to this User Group can see names only, and not company or contact information.	Head Office
Full Edit (Vouchers Orders Security Level)	cleared selected	Users can create new orders and edit orders created by any sales person.	Head Office
Personal Edit (Vouchers Orders Security Level)	cleared selected	Users can create new orders and edit orders, but only orders they created.	Head Office
View (Vouchers Orders Security Level)	cleared selected	Users can only view online orders.	Head Office
None (Vouchers Orders Security Level)	cleared selected	Users can't create, view, or edit orders.	Head Office
Users have Price Book Administration Access	cleared selected	Users belonging to this User Group have Price Book administration access.	Head Office

Application Rights tab

Option	Allowed Values	Description	Versions available
This User Group can access Vista Performance Dashboard	cleared selected	Determines whether Users assigned to the selected User Group can log-into the Vista Analytics Performance Dashboard.	Head Office
User can allow/prohibit Complimentaries for sessions	cleared selected	If the checkbox is selected, users in the group will be able to edit whether or not session slots received from the holdover sheet Allow Complimentary tickets; if the checkbox is cleared, users will not be able to edit it.	Head Office
User can lock and hide rows	cleared selected	If the checkbox is selected, users in this group will be able to lock and hide rows during post-sales ticket value adjustments.	Head Office
User can choose which modules and reports have adjustments applied	cleared selected	If the checkbox is selected, users in this group will be able to choose which modules and reports have adjustments applied during post-sales ticket value adjustments.	Head Office
User can add/edit the Tiers	cleared selected	If the checkbox is selected, users in this group will be able to add and edit the Tiers during post-sales ticket value adjustments.	Head Office
This User Group has full rights to modify	cleared selected	Lets the selected User Group modify all elements of Client Order maintenance. If cleared, you can select individual elements of Client Order maintenance that the User Group can modify. Elements not selected will be displayed as read-only on Client Order maintenance. Note: The settings determined by this field only take effect if the User Group has access to Client Orders, as defined under Module Rights on the User Group tab.	Voucher Manager
Security Level	1–99	The security level of the User Group, 0 being the highest and 99 being the lowest. This determines whether or not users will be able to perform actions that may require a security clearance. For example: Issuing complementary tickets, performing refunds. The default Vista user groups come set up with the following security levels: 0 - SysAdmin 1 - Auditor 2 - Manager 4 - Duty Manager 5 - Supervisor 9 - POS User	Cinema Manager Head Office (Cinema)
PIN Expiry Period (Days)	1–120	The User Group will be required to change their security PIN after this many days.	Cinema Manager Head Office (Cinema)
Maintain Funds and Fund Locations	cleared selected	If the checkbox is selected, users in this group will be able to maintain funds and fund locations in CashDesk. Note: This is only relevant if the CashDesk application is installed.	Cinema Manager Head Office (Cinema)
Access own Cinema's CashDesk only	cleared selected	If the checkbox is selected, users in this group will only be able to access CashDesk in their own cinema. For example: For a site with multiple cinemas, it may be appropriate for managers of the Mainstream cinema to have administrator access to their own CashDesk, but not to the CaskDesk used by the Gold Class cinema. Note: This is only relevant if the CashDesk application is installed.	Cinema Manager Head Office (Cinema)
Open or Close Days other than Today	Cleared Selected	If the checkbox is selected, users in this group will be able to open or close past business days, as well as the current business day.	Cinema Manager Head Office (Cinema)
Reopen Day	cleared selected	If the checkbox is selected, users in this group will be able to reopen an already closed day within the Daily CashUp form in CashDesk. Note: If neither Reopen Day or Rerun Close of Day Tasks is selected for the user, then the Close Day button will appear disabled.	Cinema Manager Head Office (Cinema)
Rerun Close of Day Tasks	cleared selected	If the checkbox is selected, users in this group will be able to select the Close Day button within the CashDesk, Daily CashUp form and rerun the close of day tasks for an already closed day. Note: If neither Reopen Day or Rerun Close of Day Tasks is selected for the user, then the Close Day button will appear disabled.	Cinema Manager Head Office (Cinema)
Can Undo cashed up Sales Session	cleared selected	If the checkbos is selected, users in this group will be able to undo cashed up sales sessions.	Cinema Manager Head Office (Cinema)
Edit Stocktake Count	Cleared Selected	Determines which users can enter stock amounts in Stocktake Entry. This option is enabled by default. If disabled, the UOM and Count columns in Stocktake Entry become read-only to the users.	Cinema Manager Head Office (Cinema)
Remove Access to Stocktake View Options	cleared selected	If the checkbox is selected, users in this group will not have access to the Show Zero Variance and Show Zero Balance controls in the Stocktake Entry application.	Cinema Manager Head Office (Cinema)
Remove Access to Create Trace Log	cleared selected	If the checkbox is selected, users in this group will not have access to the Create Trace Log control in the Stocktake Entry application.	Cinema Manager Head Office (Cinema)
Restrict Column View for Stocktake Entry	cleared selected	If selected, the column view in Stocktake Entry will, for this User Group, be restricted to those columns that are selected in Optional Visible Columns, plus any compulsory columns that cannot be hidden.	Cinema Manager Head Office (Cinema)
Optional Visible Columns	Any optionally visible column	If you have selected Restrict Column View for Stocktake Entry, clear any columns that you wish to hide in Stocktake Entry.	Cinema Manager Head Office (Cinema)
Restrict Column View for Reorder Worksheet	cleared selected	If selected, the column view in Reorder Worksheet will, for this User Group, be restricted to those columns that are selected in Optional Visible Columns, plus any compulsory columns that cannot be hidden.	Cinema Manager Head Office (Cinema)
Optional Visible Columns	Any optionally visible column	If you have selected Restrict Column View for Reorder Worksheet, clear any columns that you want to hide in Reorder Worksheet.	Cinema Manager Head Office (Cinema)
Finalise Stocktakes	Cleared Selected	Determines which users can Finalise stocktakes at the cinema after they have been Approved at head office.	Cinema Manager Head Office (Cinema)
Approve Purchase Orders	Cleared Selected	If the checkbox is selected, users in this group will be able to approve purchase orders.	Cinema Manager Head Office (Cinema)
Maintain Session Type	cleared selected	If the checkbox is selected, users in this group will be able to edit the Session Type for session slots imported from Film Programming via the Holdover Sheet. If the checkbox is cleared, users will not be able to edit the value set by film programmers.	Cinema Manager Head Office (Cinema)
Maintain Print Id	cleared selected	If the checkbox is selected, users in the group will be able to edit the Print Id for session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it.	Cinema Manager Head Office (Cinema)
User can allow/prohibit Complimentaries for sessions	Cleared Selected	If the checkbox is selected, users in the group will be able to edit whether or not session slots received from the holdover sheet Allow Complimentary tickets; if the checkbox is cleared, users will not be able to edit it.	Cinema Manager Head Office (Cinema)
Maintain Inheritable Attributes	cleared selected	If the checkbox is selected, users in the group will be able to edit the Attributes for session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it.	Cinema Manager Head Office (Cinema)
Maintain Sales Channels	cleared selected	If the checkbox is selected, users in the group will be able to edit the available Sales Channels for session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it.	Cinema Manager Head Office (Cinema)
Allow Sneak Preview	cleared selected	If the checkbox is selected, users in the group will be able to determine whether or not sessions slots received from the holdover sheet are Sneak Previews; if the checkbox is cleared, users will not be able to edit it.	Cinema Manager Head Office (Cinema)
Set Sneak Preview Movie	cleared selected	If the checkbox is selected, users in the group will be able to determine which Film is to be shown in a Sneak Preview session slot received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it. Note: If the parent checkbox Allow Sneak Preview is selected, this child checkbox will be automatically selected, because users who can set a session to be a preview should also be able to set which film is played at that preview. If the parent checkbox is cleared, this child checkbox can still be selected, because users who cannot set a preview screening may still need to be able to set the film.	Cinema Manager Head Office (Cinema)
Assign Revenue to Future Business Day	cleared selected	If the checkbox is selected, users in the group will be able to determine whether or not sessions slots received from the holdover sheet are to have their Revenue Assigned to Future Business Days; if the checkbox is cleared, users will not be able to edit it.	Cinema Manager Head Office (Cinema)
Set Days to Advance Revenue	cleared selected	If the checkbox is selected, users in the group will be able to determine how many Days to Advance Revenue of session slots received from the holdover sheet; if the checkbox is cleared, users will not be able to edit it. Note: If the parent checkbox Assign Revenue to Future Business Day is selected, this child checkbox will be automatically selected, because users who can set a session to advance revenue should also be able to set how many days to advance revenue. If the parent checkbox is cleared, this child checkbox can still be selected, because users who cannot set a session to advance revenue may still need to be able to set the number of days for session slots already configured to advance revenue.	Cinema Manager Head Office (Cinema)
Access Level	No Access Custom Access Administrator	Configures the user group's ability to access the InTouch application. No Access prevents the user group from accessing InTouch. Custom Access grants the user group access to InTouch and provides options for additional permissions that can be individually configured. Administrator grants access to InTouch, the highest level of permissions available under Custom Access, and access to the InTouch administration page.	Cinema Manager Head Office (Cinema)
Break Seat Permissions	User is not allowed to break seats User can notify a user with permission that a seat needs to be broken User has permission to break seats	Determines which users can break seats, which can't, and which can request it from other users.	Cinema Manager Head Office (Cinema)
Can Perform Daily Inspections	Cleared Selected	Allows this user group to Perform Daily Inspections inside the InTouch App. Daily inspections are useful for tasks such as checking a site is ready to open, or has turned the lights off before closing.	Cinema Manager Head Office (Cinema)
Can Request Location Check	Cleared Selected	Allows this user group to send requests instructing staff to check a location. The request is sent via InTouch to all user groups who are subscribed to the Request Location Check alert. User Groups can be subscribed to alerts in Environment Folder > Alert Subscriptions.	Cinema Manager Head Office (Cinema)

See Also:
User form

User group form (Form Launcher)

Form functionality

Head Office forms

User Group form fields

User Group tab

Assigned User Group tab

Report Group Rights tab

Circuit Messaging Rights tab

Group Sales Security tab

Application Rights tab

Comments

Form functionality

Head Office forms

User Group form fields

User Group tab

Assigned User Group tab

Report Group Rights tab

Circuit Messaging Rights tab

Group Sales Security tab

Application Rights tab

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